Central Services Administrative Assistant

Vulcan Materials Company; Riverside (CA); On-site; USD 34,440 - 42,705; Full time

Job summary

Vulcan Materials Company in Riverside is seeking a Central Service Coordinator to support the Central Service team and welcome visitors on site. You will ensure proper gear, site training, and vendor compliance while coordinating parts and supplies for ongoing projects.

You will process timecards, requisitions, approvals, and purchase orders, coordinate travel and hotel arrangements, track per diem, and help maintain safety and efficiency across departments.

Qualifications

• Experience in bookkeeping, accounting, or related experience is preferred.
• Fundamental understanding of accounting principles and office procedures.
• Proficiency with computers and standard office equipment; MS Word and Excel.
• Integrity and honesty in business transactions; adherence to company policies.
• Strong interpersonal and communication skills; ability to work independently.
• Excellent time management; ability to prioritize tasks and meet deadlines.

Responsibilities

• Timecards - Enter employee punches and time transfers for the prior day activity; notify managers of missing timesheets.
• Requisitions - Process requisitions for parts and supplies via the vCommerce online catalogue; code to appropriate accounts.
• Requisition Approvals - Communicate needed approvals to the appropriate manager to move requisitions to PO status.
• Purchase Orders - Provide timely PO numbers to vendors and requisitioners, with estimated delivery dates.
• Travel & Entertainment - Coordinate hotel arrangements for hourly non-union and union employees and track per diem payments.
• Track Per Diem – Track overnight stays for hourly workforce and submit timely.
• Perform safety inspections (fire extinguishers, AED, eye wash) monthly and participate in safety meetings.
• Maintain office records per accounting retention policy.

Skills

Bookkeeping experience

Accounting principles

Word

Excel

Integrity

Interpersonal skills

Time management

Driver's license

Job description

Build Your Career. Build America’s Future.

Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it’s more than starting an exciting career – you get to make a difference for millions of people every day across the country.

Job Description

Build Your Career. Build America’s Future.

Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it’s more than starting an exciting career – you get to make a difference for millions of people every day across the country.

When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time.

What You’ll Do

Provide service and support to the Central Service team as well as welcome any and all visitors by ensuring they have the proper gear and site-specific training needed to perform work on site and are compliant with company vendor requirements. This position will ensure that all department workforce is supported with the parts and supplies needed to perform their assigned projects. Other added duties may be assigned to align with company changes.

Responsibilities

• Timecards - Enter employee punches and time transfers for the prior day activity. Provide an exception report to all department managers of employees missing timesheets or meal penalties. (This process should be completed first thing in the morning). Timecard corrections should be handled promptly by communicating and taking guidance from the payroll department and as soon as a pay issue is identified. Department and office manager should be notified as well.


• Requisitions - Process requisitions for parts and supply orders using the vCommerce online catalogue. All orders should be coded with the appropriate account or project or communicate missing information to the requisitioner.


• Requisition Approvals - Communicate needed approvals to the appropriate manager to move a requisition to a purchase order status. This may include an email and follow up phone call to ensure the order is able to be placed.

Note: Communicate to both the manager and POA any orders involving an expense coded to a plant and should include: vendor, item/s, cost and description of the order and contact.

• Purchase Orders - Provide timely purchase order numbers to the vendor and requisitioner, as well as an estimated delivery date for the expected item/s.

5. Shipping and Receiving

Packing slips are to be received in the vCommerce system daily and items received should be delivered to the proper staging area within each department.

• Safe Zone – The area intended for use as the safe zone should be kept clear of any items delivered by vendors.


• Credit Card Account Coding - Credit card purchases using P Card should be kept to a minimum and follow the procurement department guidance when making purchases outside of national alliance vendors. Credit cards should be reclassed and verified to avoid costs hitting a Central Service department.

8. Travel & Entertainment

Coordinate hotel arrangements for hourly non-union and union employees for overnight stays and provide confirmation numbers and hotel details to manager, office manager and foreman in advance and prior to employee check in. Process all posted transactions by reclassing and coding to the correct account, routinely and timely throughout the month to maintain budget expectations by Central Service groups.

• Outside Services - Call for pickup of scrap metal, used oil, universal waste, batteries and other needed services.


• Track Per Diem – Track and maintain overnight stays by hourly workforce for Per Diem meal payments throughout the month. To be submitted no later than the first week of the month.


• Perform fire extinguisher, AED and eye wash station inspections once per month to inspect for proper operation and last service dates.


• Participate in weekly safety meetings.


• Run errands as needed.


• Maintain office records in accordance with the accounting retention policy.

Skills You’ll Need

Experience. Experience in bookkeeping, accounting, or related experience is preferred.

Knowledge of Accounting Principles. Must possess a fundamental understanding of accounting principles and knowledge of standard office practices, procedures, and use of office equipment.

Technology Skills. Must be able to use computers, cell phones, and other electronic devices. Must have appropriate typing skills and a thorough understanding of Microsoft Word and Excel.

Integrity. Must act with integrity and honesty in business transactions, promote company policies, and hold oneself and other employees accountable.

Interpersonal Skills. Must have ability to maintain satisfactory customer relations. Must be able to work independently and make decisions while providing excellent customer service by phone and in person. Must have outstanding communication skills and can interact well with people at all levels of the organization.

Time Management Skills. Must have ability to plan ahead to effect timely product delivery according to schedule, work at a fast pace, and prioritize work. Must be able to handle multiple tasks concurrently and work well under pressure.

Driving Skills. Valid Driver's License Is Required.

What You’ll Like About Us

Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness and communication.

Safe. Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.

Meaningful Work. What sets up apart is the work we do impacts daily lives – and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.

Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.

Hourly Range

The base hourly range for this role is between $25.00 - $31.00 per hour. This range is not inclusive of our discretionary bonus or equity package. When determining a candidate’s compensation, we consider a number of factors, including skillset, experience, job scope, and current market data.

Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.