Plant Office Administrator

Vulcan Materials Company; Georgia; On-site; USD 38,000 - 52,000; Full time

Job summary

Vulcan Materials Company is seeking a General Office Management and HR Support role to aid the plant manager with daily administrative duties and to assist with onboarding, payroll entries, and compliance documentation.

The position also supports vendor relations, accounts payable, asset records, and company events, contributing to a safe and efficient workplace across our Georgia operations.

Qualifications

• Experience in bookkeeping, accounting, or related experience is preferred.
• Fundamental understanding of accounting principles and standard office practices, procedures, and office equipment.

Responsibilities

• Handle daily administrative duties as required by the plant manager.
• Assist with Purchase Orders preparation & processing; track status and gather supporting documentation.
• Create and maintain asset records including maintenance schedules, inspection schedules, and warranty information.
• Assist with vendor setup, accounts payable, and cost-tracking.
• Reconcile credit card transactions by collecting itemized receipts and coding expenses.
• Assist with company meetings and employee events; coordinate catering.
• Maintain office spaces clean and organized (meeting/training rooms, break areas).
• Assist with special projects as assigned.
• Assist with employee time-tracking, attendance, and Kronos entries.
• Assist with new hire onboarding process (I-9, welcome kits, access credentials).
• Support benefits enrollment and employee inquiries.
• Track boot reimbursement requests and receipts.
• Prepare site-specific and compliance documentation (safety training, shift inspection forms).

Skills

Bookkeeping

Accounting

Microsoft Word

Microsoft Excel

Interpersonal skills

Integrity

Job description

Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it’s more than starting an exciting career – you get to make a difference for millions of people every day across the country.

General Office Management

• Performs a variety of daily administrative duties as required by the plant manager
• Assists with Purchase Orders preparation & processing (track & monitor status, accuracy, timeline processing, and gather supporting documentation)
• Create and maintain asset records including inventory items, maintenance schedules, inspection schedules, and warranty information
• Assist with setting up and communicating with vendors, accounts payable, and cost-tracking
• Reconciles credit card transactions by collecting itemized receipts, verifying charges, and correctly coding expenses by the required deadline
• Assists with company meetings and employee events (helps coordinate holiday celebrations, catering, etc)
• Maintains office spaces clean and organized (meeting/training rooms and break areas, etc)
• Assists with special projects and other duties as assigned

Human Resources And Safety Support

• Assists with employee time‑tracking, missed punches, holiday and weather pay entries, time off requests in Kronos, badge activation, Kronos trainings, and labor planning
• Assists with new hire onboarding process (i.e. prepare new‑hire packet and welcome kits, I‑9 compliance, request employee access and credentials)
• Partners with Human Resources team in communicating and resolving employee inquiries and requests (i.e. benefit questions, verifications of employment, direct deposit and beneficiary changes)
• Assists with employee benefits enrollment (i.e. annual open enrollment, requesting/resetting employee credentials, facilitate benefits portal login, enrollment deadline reminders, Q&As, etc)
• Tracks, submits, and keeps records of boot reimbursement requests and receipts
• Assists with preparing, distributing, and record‑keeping of site‑specific and compliance documentation (i.e. safety trainings/meetings, shift inspection forms, pre‑shift safety topics, etc)

Responsibilities

Experience

Experience in bookkeeping, accounting, or related experience is preferred.

Knowledge of Accounting Principles

Must possess a fundamental understanding of accounting principles and knowledge of standard office practices, procedures, and use of office equipment.

Technology Skills

Must be able to use computers, cell phones, and other electronic devices. Must have appropriate typing skills and a thorough understanding of Microsoft Word and Excel.

Interpersonal Skills

Must have outstanding communication skills and can interact well with people at all levels of the organization.

Integrity

Must act with integrity and honesty in business transactions, promote company policies, and hold oneself and other employees accountable.

What You’ll Like About Us

Great Company Culture

Our people share a competitive drive for excellence in an environment of trust, teamwork, open‑mindedness and communication.

Safe

Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.

Meaningful Work

What sets us apart is the work we do impacts daily lives – and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.

Health Benefits

Medical, Dental, Vision programs, plus much more.

Rest and Relaxation

Paid vacation, personal floating days, and paid holidays.

Prepare for the Future

401(k) with company match and contribution.

Training and Development

We see our development programs and helping our employees meet their goals as a key part of our business.

Vulcan Materials is an equal opportunity employer.