ADMINISTRATIVE ASSISTANT

Sylvania; Niles (OH); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Competitive wages

State of Michigan Retirement Benefits

Holiday, sick, and personal day pay

Job summary

Brandywine Community Schools is seeking an Administrative Assistant to support student success and maintain an organized school office. You will manage daily operations, coordinate schedules, and uphold confidential student records while serving as the primary contact for students, families, faculty, and visitors.

The ideal candidate demonstrates strong communication, multitasking, and problem-solving abilities, with proficiency in Microsoft Office, Google Suite, and school data systems.

Qualifications

• High School diploma or equivalent required.
• At least three years of secretarial experience.
• Strong interpersonal and communication skills.
• Ability to adapt to new systems and processes.
• Proficient with Microsoft Office, Google Suite, and school data systems.
• Professional conduct and confidentiality.

Responsibilities

• Types correspondence, letters, memos, check requests, and forms.
• Greets visitors and answers routine inquiries regarding grades, programs, and building procedures.
• Takes messages and routes telephone calls appropriately.
• Assists with attendance coding in PowerSchool.
• Assists with sick or injured students.
• Processes discipline referrals and runs discipline reports as needed.
• Processes student work permits for the state.
• Maintains CA-60 student records.
• Distributes incoming interoffice mail and notifies staff of deliveries.
• Completes mandatory district training annually.

Skills

Strong interpersonal skills

Excellent communication

Organizational skills

Proficiency in technology

Professional discretion

Attendance reliability

Education

High School diploma or equivalent

Tools

Microsoft Office

Google Suite

PowerSchool

Job description

Overview

BRANDYWINE COMMUNITY SCHOOLS — Engage. Educate. Empower.

Position Announcement

SUMMARY: Dedicated and detail-oriented Administrative Assistant with a passion for supporting student success and creating an organized, welcoming school environment. Skilled in managing daily office operations, coordinating schedules, maintaining confidential student records, and serving as the primary point of contact for students, families, faculty, and visitors. Recognized for exceptional communication, multitasking, and problem-solving abilities while ensuring the efficient operation of the school office. Committed to delivering outstanding customer service, fostering positive relationships, and supporting administrators and staff in achieving the school's educational mission.

Qualifications

• High School diploma or equivalent required
• Minimum of three years of successful secretarial experience (five years preferred)
• Strong interpersonal and communication skills
• Demonstrated adaptability, problem-solving abilities, and a willingness to learn new systems
• Proficient in technology and office software; ability to quickly learn new applications
• Professional conduct during and after work hours
• Ability to follow all guidelines in the staff handbook

Essential Functions and Duties

• Types correspondence, letters, memos, check requests, and forms
• Greets visitors and answers routine telephone inquiries regarding grades, programs, and building procedures
• Takes messages and routes telephone calls appropriately
• Dispenses medication to students
• Assists with coding attendance information in PowerSchool
• Assist with sick or injured students
• Processes and logs all discipline referrals and runs discipline reports as needed
• Processes student work permits for the state
• Assists the attendance assistant when necessary
• Maintains CA-60 student records
• Distributes incoming interoffice mail and notifies staff of deliveries
• Completes mandatory district training annually

Required Skills and Abilities

• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Proficient in Microsoft Office, Google Suite, and school data systems (e.g., PowerSchool)
• Ability to work effectively with students, staff, parents, and the public
• Professional discretion and ability to handle confidential information
• Ability to adapt to changes in technology, procedures, and district priorities
• Consistent and timely attendance is a requirement

Work Environment and Conditions

• The employee shall remain free of any alcohol or nonprescribed controlled substance in the workplace throughout their employment
• May involve lifting, de-escalation, or personal care depending on student needs
• Involves collaboration with staff, families, and outside agencies
• Reasonable accommodations will be made to enable individuals with disabilities to perform essential job functions
• Complies with all federal, state, and district policies, including student data privacy (FERPA) and mandated reporting requirements

Benefits

• Competitive wages
• State of Michigan Retirement Benefits
• Holiday, sick, and personal day pay

Notice of Non-Discrimination Statement

Brandywine Community Schools does not discriminate on the basis of race, color, religion, sex, national origin, height, weight, marital status, political belief, genetic information, disability or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities. Title IX: Elise Sorensen, Director of Adult, Alternative and Special Education. Section 504 Coordinator: Matt Severin, Principal. Civil Rights Coordinator: Travis Walker, Superintendent. For procedural information, please review Brandywine Community Schools Board policies