Administrative Assistant

Unigen Corporation; Newark (CA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

401(k) matching

Comprehensive benefits package

Competitive compensation

Job summary

A leading electronics manufacturing services provider in Newark, California, seeks an Administrative Assistant to support Human Resources. This role involves organizing files, preparing documents, scheduling meetings, and providing general office assistance. Ideal candidates will have a high school diploma, relevant office experience, and proficiency in Microsoft Office. The position offers a comprehensive benefits package and opportunities for growth in a collaborative environment.

Qualifications

• High school diploma or GED required.
• Previous administrative or office support experience.
• Basic proficiency with Microsoft Office tools.

Responsibilities

• Provide general administrative support and organize files.
• Prepare and format correspondence and presentations.
• Coordinate meetings and manage calendars.

Skills

Organizational skills

Communication skills

Time management

Data entry

Team collaboration

Education

High school diploma or GED

Associate’s degree in Business Administration or related field

Tools

Microsoft Office

Excel

Outlook

PowerPoint

Job description

Unigen, headquartered in Newark, California, is a trusted partner for businesses seeking to power their next generation of products. Founded in 1991, we've grown into a leading provider of electronics manufacturing services (EMS), offering a comprehensive suite of solutions from design and manufacturing to supply chain management. From advanced memory modules to high-density storage devices, our solutions are engineered to meet the demanding needs of today's technology landscape. Our commitment to quality and innovation ensures that our partners have the tools they need to succeed.

At Unigen, you'll have the opportunity to work on cutting‑edge projects and make a real difference. Working at Unigen means you'll be surrounded by other innovative companies, have access to top talent, and be close to world‑class resources. We offer competitive compensation and a comprehensive benefits package, including 401(k) matching. This location, combined with our benefits, provides a unique advantage for those looking to thrive in the semiconductor industry.

Job Overview

The Administrative Assistant provides administrative assistance to Human Resources by supporting data entry, document preparation, scheduling, and basic reporting. This role is ideal for a proactive, organized individual seeking to build foundational office and business support skills in a professional, fast‑paced environment.

Key Responsibilities

• Provide general administrative and office assistance by organizing files, coordinating shared resources, responding to internal requests, entering data, and assisting with daily workflows to support business operations.
• Prepare, format, and organize correspondence, spreadsheets, presentations, and routine reports.
• Coordinate and schedule meetings, including managing calendars and logistics, to enhance team productivity.
• Participate in continuous improvement initiatives by attending meetings and documenting key discussion points, decisions, and action items.
• Collaborate with teams to develop knowledge spaces that capture processes, decisions, and best practices for ongoing reference and learning.
• Provide backup receptionist coverage as needed by greeting visitors, answering main phone lines, and assisting with front‑desk operations.
• Provide administrative support including scheduling, travel coordination, and vendor follow-up.

Qualifications

• High school diploma or GED required.
• Previous administrative, office support, receptionist, or data entry experience.
• Basic proficiency with Microsoft Office or similar productivity tools (Word, Excel, Outlook, PowerPoint).
• Ability to perform accurate data entry and handle routine administrative tasks with attention to detail.
• Experience coordinating meetings, managing calendars, or assisting with scheduling.
• Strong organizational, communication, and time‑management skills with the ability to support multiple departments.

Preferred Qualifications

Associate’s degree or coursework in Business Administration, Office Administration, or a related field.

Work Conditions

This position requires regular interaction with employees in both office and production floor settings.