Administrative Assistant

KDS Strategic Search Group; New York (NY); On-site; USD 45,000 - 55,000; Part time

Job summary

KDS Strategic Search Group in Manhattan is seeking a dependable Part-Time Administrative Assistant to support our office three days per week on-site. The role thrives on organization, proactive problem-solving, and helping a busy team run smoothly.

Responsibilities include calendar management, answering calls and emails, document prep, data entry, file organization, and basic bookkeeping assistance. The ideal candidate communicates clearly, pays attention to details, handles confidential

Qualifications

• Experience as Administrative Assistant or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Detail-oriented with ability to handle confidential information.
• Able to work independently and as part of a team.
• Ability to manage multiple assignments and meet deadlines.

Responsibilities

• Provide day-to-day administrative support to leadership and other team members.
• Answer and direct incoming phone calls, emails, and general inquiries.
• Maintain calendars, schedule meetings, and coordinate appointments.
• Prepare, organize, and update documents, spreadsheets, reports, and presentations.
• Enter and maintain information in company databases and internal systems.
• Assist with processing paperwork, customer documentation, and order-related information.
• Organize digital and physical files to ensure records are accurate and easy to locate.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Communicate with customers, vendors, and internal departments as needed.
• Order office supplies and help maintain an organized, professional office environment.
• Assist with basic bookkeeping, invoicing, expense tracking, or data entry when needed.
• Support special projects and other administrative needs as they arise.

Skills

Organizational skills

Time management

Communication

MS Office

Detail-oriented

Confidentiality

Independent worker

Job description

Schedule: Three days per week, fully on-site

Compensation: $50,000 annually

Position Overview

A well-established company in the promotional products and branded merchandise industry is seeking a dependable and highly organized Part-Time Administrative Assistant to support its Manhattan office. This position is ideal for someone who enjoys keeping an office organized, assisting multiple team members, and handling a variety of administrative responsibilities.

The Administrative Assistant will work three full days per week and must be comfortable working entirely on-site. The right candidate will be professional, proactive, detail-oriented, and able to manage changing priorities in a busy office environment.

Responsibilities

• Provide day-to-day administrative support to company leadership and other team members
• Answer and direct incoming phone calls, emails, and general inquiries
• Maintain calendars, schedule meetings, and coordinate appointments
• Prepare, organize, and update documents, spreadsheets, reports, and presentations
• Enter and maintain accurate information in company databases and internal systems
• Assist with processing paperwork, customer documentation, and order-related information
• Organize digital and physical files to ensure records are accurate and easy to locate
• Coordinate incoming and outgoing mail, packages, and deliveries
• Communicate with customers, vendors, and internal departments as needed
• Order office supplies and help maintain an organized, professional office environment
• Assist with basic bookkeeping, invoicing, expense tracking, or data entry when needed
• Support special projects and other administrative needs as they arise

Qualifications

• Previous experience as an Administrative Assistant, Office Assistant, Executive Assistant, or in a similar administrative position
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Comfortable learning new software and internal business systems
• Strong attention to detail and commitment to accuracy
• Ability to handle confidential information professionally
• Able to work independently while also supporting a collaborative team
• Professional, dependable, and willing to take initiative
• Able to manage multiple assignments and meet deadlines
• Part-time position working three full days per week
• Annual salary of $50,000
• Fully on-site in Manhattan
• Specific workdays will be determined based on the needs of the office
• This is not a remote or hybrid position

Ideal Candidate

The ideal candidate is someone who takes pride in being organized, follows through on assignments, and enjoys helping an office run smoothly. This person should be comfortable handling both routine administrative work and unexpected requests while maintaining a positive and professional attitude.