Administrative Assistant

sus.com; New York (NY); On-site; USD 35,000 - 40,000; Full time

Benefits offered by this job

Generous PTO

Health and wellness resources

Professional development opportunities

Job summary

S:US is looking for an Administrative Assistant to support our social services programs in New York, NY. The successful candidate will handle clerical tasks, engage program participants, and manage communications within the office.

With a minimum of one year of admin experience and a high school diploma required, we're seeking someone detail-oriented and committed to our core values. Join us for a role that offers stability, longevity, and growth opportunities.

We value respect, integrity, and continuous improvement, providing generous benefits and opportunities for professional development.

Qualifications

• Minimum of one-year experience in an administrative setting.
• Some knowledge/experience in social services preferred.
• HSD or equivalent required.

Responsibilities

• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Exercise discretion in handling sensitive information.
• Handle all internal and external communications.
• Coordinate with staff, clients, visitors, and vendors.
• Prepare and edit communications and documents.
• Manage database entries and electronic health records.

Skills

Clerical skills

Communication skills

Discretion

Database management

Bilingual English/Spanish

Education

High School Diploma or equivalent

Experience in administrative setting

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Min

USD $35,000.00/Yr.

Max

USD $40,000.00/Yr.

Position Overview

Are you looking to jumpstart your Administrative career in a social services environment? Then you have come to the right place! Here at S:US we offer stability, longevity and growth

The Administrative Assistant will be the first point of contact/face/front line of our program. In addition to clerical duties you will be called upon to engage and assist with program participants/individuals we serve. As a member of S:US you are committed to acting with integrity, as demonstrated by treating people consistently, honestly and fairly to help them achieve their own goals and the goals of the agency.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and arranging for deliveries
• Exercise discretion in handling sensitive information as required by HIPPA and Agency guidelines
• Handle all internal and external communications using phone, email, and written.
• Handle phone system with multiple lines
• Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors
• Arrange, schedule and coordinate office calendar
• Prepare and edit communications, presentations and other documents
• Database management including but not limited to data entry into Excel and Electronic Health Records (EHR) systems
• File and retrieve documents and reference materials
• Provides timely, accurate and clear documentation according to established policies and procedures
• Handles completing demands by responding effectively to challenges, deadlines, and emergencies
• Responds to consumer needs promptly, accurately and with courtesy and respect
• Represents the organization in a positive and appropriate manner to outside resources
• Supports the mission and values of SUS and draws attention to behavior that undermines group effectiveness or is inconsistent with core values
• Additional duties as assigned

Qualifications

• REQUIRED EDUCATION AND EXPERIENCE

  • HSD or equivalent required
  • A minimum of one-year experience in an administrative setting
  • Some knowledge/experience working in the social service or related field is preferred
  • Computer literate in Microsoft suite, skill sets in Word, Excel, and Outlook

  PREFERRED QUALIFICATIONS & SKILLS

  • College or continuing education preferred
  • Bilingual English/Spanish speaking preferred

Company Overview

S:US IS AN EQUAL OPPORTUNITY EMPLOYER

Join a team of employees who care about the wellbeing of others. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement. From health and wellness resources to generous PTO, professional development, and more, explore all that we offer on our Benefits Page and see how S:US invests in you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, age, sexual orientation, national origin, veteran status, or genetic information and including all other statuses protected by Federal, State and Local laws. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Leave Team at [e-mail].

ID

2025-17430

Work Location

In Person