Administrative Assistant

IMEG Corp.; New York (NY); On-site; USD 34,000 - 41,000; Part time

Benefits offered by this job

Employee ownership (ESOP)

Paid holidays and floating holidays

Health, dental, vision coverage from/​

Wellness credit

Calm subscription

MEG AI platform

Job summary

IMEG Corp. in New York, NY seeks an Administrative Assistant to support engineering teams with day-to-day tasks and document templates. The role is part-time (20 hours/week), in-office, with no sponsorship offered.

You will manage phones, meetings, travel, mail, and coordinate across teams while upholding confidentiality and using standard templates.

Qualifications

• High School Diploma or GED required.
• 1 year experience in engineering administration preferred; not mandatory.
• Ability to multi-task and work with staff at all levels.
• Strong communication and organizational skills are essential.
• Proficiency in MS Office Suite (Word, Excel, Outlook).

Responsibilities

• Provide administrative support to assigned engineering teams.
• Assist with day-to-day administrative tasks and template usage.
• Attend and contribute to group meetings and prepare materials.
• Answer phones and arrange meetings/travel as needed.
• Handle mail, shipping, and coordination with cross-functional teams.

Skills

MS Office Suite

Communication

Organizational skills

Multitasking

Team player

Education

High School Diploma/GED

Associate Degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

**Administrative Assistant | New York, NY** *100% Employee-Owned · Big-firm resources, local-team relationships, ONE IMEG culture* IMEG, formerly FHI Studio, is hiring an Administrative Assistant in New York, NY to provide administrative support for assigned engineering teams and complete day-to-day administrative tasks. This role also uses and reviews IMEG standard document templates. You will work within the team’s monetary budget and collaborate with cross-functional teams to meet project goals and client expectations. The team supports transportation, planning, and landscape architecture markets. **At a Glance** **Location:** New York, NY **Discipline:** Administrative Services **Markets:** Transportation; Planning; Landscape Architecture **Ownership:** 100% employee-owned (ESOP) **Work Schedule:** 20 hours per week In-office **Benefits:** Not eligible (part-time role) **Sponsorship:** Not available **What You'll Do** * Follow and promote IMEG Standards.* Provide administrative support to assigned engineering teams and assist other teams as needed.* Maintain confidentiality of project, client, corporate, and employee matters.* Work with engineering specifications for applicable disciplines.* Attend and actively contribute to group meetings.* Answer phones as needed.* Arrange meetings and travel for the team or office as needed.* Handle incoming and outgoing mail and shipping as needed.* Use and review IMEG standard document templates.* Work within the team’s monetary budget and collaborate with cross-functional teams to meet project goals and client expectations.**What You'll Bring** **Required Education** * High School Diploma/GED required**Experience** * No experience required, 1 year experience with engineering administration preferred**Required Skills/Abilities** * Ability to multi-task* Ability to work with staff of all levels* Strong communication and organizational skills* Proficient in MS Office Suite including but not limited to Word, Excel, Excel, and Outlook* Strong customer service orientation coupled with the ability to exhibit and maintain a positive attitude* Team player but also able to work on own initiative* Self-motivated and flexible**Preferred** * Associate Degree preferred**Physical Requirements** * Prolonged periods of sitting at a desk and working on a computer* Must be able to lift 15 pounds at times**About the Team** * Public-sector transportation, planning, urban design, and environmental work concentrated across Connecticut and the Northeast.* Active portfolio includes transportation planning, community planning, urban design, environmental and natural resource planning, and landscape architecture.* Recent work includes Greater Hartford Mobility Study, Government (City/County/State), and Fairfield POCD, Government (City/County/State).**Why IMEG** We put people at the center of who we are, creating positive outcomes for people, communities, and our planet. * Employee ownership (ESOP), fully vested at all times, with a 3% to 6% company contribution, plus year-end profit sharing* IDEA Program: a firm-wide innovation accelerator where employees across every discipline develop and scale new tools, from VR and AI to carbon-reduction technology* PE, SE, and other license exam prep and support, with a clear path from EIT to PE* Dress for Your Day flexibility (wear what fits your day)* Generous time off, including 6 paid holidays and 3 additional floating holidays* Medical, dental, and vision coverage starting day one, with preventive care at 100%, a $50/month wellness credit, and a Calm subscription* MEG, our in-house AI platform, helps employees find information and build agents that streamline project workflows and calculationsState of New York Pay Range: $25.00 – $30.00 per hour The range listed above represents the base pay IMEG reasonably and in good faith expects to pay for this position in the work location identified above at the time of posting. For positions available in multiple locations, the minimums and maximums may vary based on work location. Individual compensation will be determined based on job-related factors, including the candidate’s experience, education, knowledge, skills, abilities, and licensure and certifications. Other rewards may include annual bonuses and stock ownership options. In addition, IMEG provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). This information is being provided in compliance with local laws. Additional information regarding employee benefits may be found on our company website at www.imegcorp.com.