Administrative Assistant

IMEG Corporation; New York (NY); On-site; USD 34,000 - 41,000; Part time

Job summary

IMEG Corporation in New York, NY is seeking an Administrative Assistant to provide administrative support for assigned engineering teams and manage day-to-day tasks. The role uses IMEG templates and aligns with cross-functional project goals.

This part-time, 20-hours-per-week, in-office position requires a high school diploma, no experience required (engineering admin preferred), strong organization, and proficiency in MS Office.

Qualifications

• High School Diploma/GED required.
• No experience required; 1 year experience with engineering administration preferred.

Responsibilities

• Follow and promote IMEG Standards.
• Provide administrative support to assigned engineering teams and assist other teams as needed.
• Maintain confidentiality of project, client, corporate, and employee matters.
• Work with engineering specifications for applicable disciplines.
• Attend and actively contribute to group meetings.
• Answer phones as needed.
• Arrange meetings and travel for the team or office as needed.
• Handle incoming and outgoing mail and shipping as needed.
• Use and review IMEG standard document templates.
• Work within the team's monetary budget and collaborate with cross-functional teams to meet project goals and client expectations.

Skills

Multi-tasking

Communication

MS Office

Customer service

Team player

Self-motivated

Staff coordination

Education

High School Diploma/GED

Tools

Word

Excel

Outlook

Job description

Administrative Assistant | New York, NY

100% Employee-Owned * Big-firm resources, local-team relationships, ONE IMEG culture

IMEG, formerly FHI Studio, is hiring an Administrative Assistant in New York, NY to provide administrative support for assigned engineering teams and complete day-to-day administrative tasks. This role also uses and reviews IMEG standard document templates.

You will work within the team's monetary budget and collaborate with cross-functional teams to meet project goals and client expectations. The team supports transportation, planning, and landscape architecture markets.

At a Glance

• Location: New York, NY
• Discipline: Administrative Services
• Markets: Transportation; Planning; Landscape Architecture
• Ownership: 100% employee-owned (ESOP)
• Work Schedule: 20 hours per week In-office
• Benefits: Not eligible (part-time role)
• Sponsorship: Not available

What You’ll Do

• Follow and promote IMEG Standards.
• Provide administrative support to assigned engineering teams and assist other teams as needed.
• Maintain confidentiality of project, client, corporate, and employee matters.
• Work with engineering specifications for applicable disciplines.
• Attend and actively contribute to group meetings.
• Answer phones as needed.
• Arrange meetings and travel for the team or office as needed.
• Handle incoming and outgoing mail and shipping as needed.
• Use and review IMEG standard document templates.
• Work within the team's monetary budget and collaborate with cross-functional teams to meet project goals and client expectations.

What You’ll Bring

Required Education

• High School Diploma/GED required

Experience

• No experience required, 1 year experience with engineering administration preferred

Required Skills/Abilities

• Ability to multi-task
• Ability to work with staff of all levels
• Strong communication and organizational skills
• Proficient in MS Office Suite including but not limited to Word, Excel, Excel, and Outlook
• Strong customer service orientation coupled with the ability to exhibit and maintain a positive attitude
• Team player but also able to work on own initiative
• Self-motivated and flexible

Preferred

• Associate Degree preferred

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times

About the Team

• Public-sector transportation, planning, urban design, and environmental work concentrated across Connecticut and the Northeast.
• Active portfolio includes transportation planning, community planning, urban design, environmental and natural resource planning, and landscape architecture.
• Recent work includes Greater Hartford Mobility Study, Government (City/County/State), and Fairfield POCD, Government (City/County/State).

Why IMEG

We put people at the center of who we are, creating positive outcomes for people, communities, and our planet.

• Employee ownership (ESOP), fully vested at all times, with a 3% to 6% company contribution, plus year-end profit sharing
• IDEA Program: a firm-wide innovation accelerator where employees across every discipline develop and scale new tools, from VR and AI to carbon-reduction technology
• PE, SE, and other license exam prep and support, with a clear path from EIT to PE
• Dress for Your Day flexibility (wear what fits your day)
• Generous time off, including 6 paid holidays and 3 additional floating holidays
• Medical, dental, and vision coverage starting day one, with preventive care at 100%, a $50/month wellness credit, and a Calm subscription
• MEG, our in-house AI platform, helps employees find information and build agents that streamline project workflows and calculations

State of New York Pay Range: $25.00 - $30.00 per hour

The range listed above represents the base pay IMEG reasonably and in good faith expects to pay for this position in the work location identified above at the time of posting. For positions available in multiple locations, the minimums and maximums may vary based on work location.

Individual compensation will be determined based on job-related factors, including the candidate's experience, education, knowledge, skills, abilities, and licensure and certifications.

Other rewards may include annual bonuses and stock ownership options. In addition, IMEG provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). This information is being provided in compliance with local laws. Additional information regarding employee benefits may be found on our company website at www.imegcorp.com.

Bring Your Career to IMEG

IMEG, an employee-owned corporation, is committed to investing in employees' futures through professional development programs and opportunities for career advancement. We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.

IMEG is committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, sex (including sexual orientation or gender identity), gender, national origin, disability, age, genetic information(including family medical history), parental status (including pregnancy, childbirth or related medical conditions including lactation), ethnic origin, hair type (including hairstyle or hair texture), citizenship status, marital status, military service, veteran's status, political affiliation, non-merit-based factors, or any other characteristic protected by law. In accordance with antidiscrimination law, it is the purpose of this policy to put into effect these principles and mandates. IMEG prohibits discrimination and harassment of any type. IMEG conforms to the spirit as well as to the letter of all applicable laws and regulations.

All applicants have the right to request access, correction, and deletion of their personal information from our system. In order to make a request, please email [e-mail].