Administrative Assistant

Cornell University; New York (NY); On-site; USD 37,000 - 49,000; Full time

Job summary

Weill Cornell Medicine seeks an administrative professional to support the NYPH Pediatric Outpatient Clinic, providing operational, financial and clerical assistance in a busy medical setting.

Hired staff will coordinate calendars, travel, procurement and on-site services, ensuring smooth day-to-day operations and exceptional patient support while maintaining a professional environment in New York City.

Qualifications

• Demonstrated strong communication and interpersonal skills; able to interact with multiple constituencies.
• Excellent organizational skills with attention to detail and deadlines.
• Professional appearance, presentation and demeanor in a medical environment.

Responsibilities

• Coordinates calendars and schedules appointments and meetings.
• Coordinates room reservations and on-site support, including AV setup and refreshments.
• Answers phones, responds to inquiries and triages calls to staff.
• Prepares and distributes rotation and on-call schedules.
• Manages schedules for residents and attending physicians in the scheduling system.
• Arranges travel and conference bookings, and handles travel accommodations.
• Handles procurement and disbursement activities for goods and services.
• Ensures office equipment functions properly and schedules maintenance.
• Assists with special projects as needed.

Skills

Communication

Organizational skills

Professionalism

Education

High School Diploma

Bachelor's degree preferred

Job description

Select how often (in days) to receive an alert:

Org Unit: Hematology and Medical Oncology

Work Days: Monday-Friday

Exemption Status:Non-Exempt

Salary Range:$27.20-$35.77

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Provides operational, financial and administrative support to the NYPH Pediatric Outpatient Clinic.

Job Responsibilities

• Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
• Coordinates room reservations and provides on-site support, including assistance with audiovisual equipment set up and refreshments, as needed.
• Answers phones, responds to inquiries and triages calls to appropriate personnel.
• Prepares, maintains and distributes rotation and on-call schedules
• Coordinates resident and Attending schedules within the NYPH patient appointment scheduling system.
• Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.
• Responsible for procurement activities related to goods, services, and/or equipment and for disbursement/reimbursement activities as needed.
• Ensures office equipment is functioning properly. Schedules repairs and preventative maintenance as needed.
• Assists with special projects as assigned

Education

• High School Diploma

Experience

Bachelor's degree is preferred.

Approximately 2 years of prior administrative support experience.

Knowledge, Skills and Abilities

• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".
• Demonstrated organizational skills and ability to pay close attention to detail.
• Ability to exercise standards of professionalism, including appearance, presentation and demeanor.

Licenses and Certifications

Working Conditions/Physical Demands

Weill Cornell Medicine is a comprehensive academic medical center that's committed to excellence in patient care, scientific discovery, and the education of future physicians in New York City and around the world. Our doctors and scientists-faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization-are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do.Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.