Administrative Assistant

Strategic Staffing Solutions; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading organization in investment management seeks an Administrative Assistant to provide comprehensive support to executives in a fast-paced environment. Ideal candidates will have 2-5 years of experience, excellent organizational abilities, and strong communication skills. This role involves managing sensitive information, scheduling, and coordinating travel, among other duties.

Qualifications

• 2-5 years experience in an administrative support role.
• Strong knowledge of general business, corporate and government cultures.
• Demonstrated dependability and sense of urgency about getting results.

Responsibilities

• Provides administrative support in a complex team environment to a senior group.
• Coordinates complex, senior-level internal/external meetings.
• Handles a high volume of phone calls with business leaders.

Skills

Interpersonal skills

Communication skills

Attention to detail

Problem-solving

Organizational skills

Ability to work under pressure

Self-starter

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

5 days ago Be among the first 25 applicants

Strategic Staffing Solutions provided pay range

This range is provided by Strategic Staffing Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$35.00/hr - $40.00/hr

Direct message the job poster from Strategic Staffing Solutions

S3/Strategic Staffing Solutions has an Administrative Assistant opportunity for a leading Investment Management Firm in New York, NY! Please read further if you are interested in joining a leading organization!

Pay Rate: $34-40/hr. W2

Qualifications & Description:

• 2-5 years' experience in an administrative support role
• Requires excellent interpersonal and communication skills.
• High attention to detail.
• Ability to maintain high standards despite pressing deadlines.
• Ability to solve problems quickly and efficiently.
• Strong knowledge of general business, corporate and government cultures.
• Ability to handle highly sensitive, confidential and non-routine information.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrated dependability and sense of urgency about getting results.
• Demonstrates high degree of integrity and confidentiality.
• Strong organizational skills.
• Comfortable working with people at all organizational levels.
• Comfortable working in a sometimes hectic, high pressure environment.
• Ability to display a consistent, professional degree of communication
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
• Must be able to prioritize a variety of time-sensitive tasks.
• Must have excellent judgment; independent thinker and resourceful.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
• Team player with a positive attitude.
• Highest degree of integrity, professionalism, diplomacy and discretion required.

Scope:

• Provides administrative support in a complex team environment to a senior group or executive.
• Coordinates complex, senior-level internal/ external meetings and conference calls.
• Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
• Supports internal and external managers or clients.
• Organizes and ships literature to clients.
• Responds and follows up on client requests.
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
• Maintains understanding of firm policies and handles certain issues independently.
• Manages monthly invoices and arranges for payment.
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
• Orders supplies and keeps inventory well-stocked.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Investment Management

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