Administrative Assistant

Fedcap Group; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

Join The Fedcap Group as an Administrative Assistant at Easterseals NY in Bronx, NY. The role involves diverse administrative tasks such as managing confidential documents, coordinating communications, and providing support to supervisors. The ideal candidate will be proficient in Microsoft Office, have relevant experience, and maintain a high degree of professionalism.

Qualifications

• Experience in administrative support (4 years) is required.
• Knowledge of office equipment and computer proficiency.
• Valid driver's license and reliable transportation needed.

Responsibilities

• Prepare and maintain confidential documents and reports.
• Coordinate communications with professionals and staff.
• Assist with management of supplies, documents, and petty cash.

Skills

Office methods

Microsoft Office proficiency

Confidentiality

Education

High school education

Business college (2 years preferred)

Job description

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What You'll Do

We are hiring in Bronx, NY! Join us at Easterseals NY- Bronx CDC for an exciting career as an Administrative Assistant.

Job Description

What You'll Do

We are hiring in Bronx, NY! Join us at Easterseals NY- Bronx CDC for an exciting career as an Administrative Assistant.

Your Responsibilities Will Include

• Prepare, file and maintain confidential documents related to budget, operational and personnel issues in an orderly fashion, accessible to authorized staff.
• Coordinate internal and external correspondence and meetings with Board members, payers, other professionals and staff at all levels.
• Assist supervisor in completing responsibilities related to participation in outside organizations, fundors, grants, etc as pertains to the program.
• Distribute information and/or documentation that may be confidential in nature to appropriate staff within the agency or outside contacts as directed.
• Maintain confidentiality and demonstrate appropriate discretion when representing or acting as a liaison for the supervisor with visitors and/or telephone contacts.
• Type reports and correspondence within the established time frames as requested by the supervisor and/or other staff as appropriate.
• Answer and direct telephone calls, greet and announce visitors.
• Maintain pleasant and appropriate interactions with program participants, visitors, home providers and agency staff.
• Coordinate systems involving business functions as appropriate to facilitate the timely exchange of information.
• Maintain accurate databases and provide reports from the information.
• Maintain records as related to assigned responsibilities.
• Sort and organize incoming mail and interagency documents.
• Obtain information, files and additional documentation needed to prepare for meetings and presentations.
• Manage and record supplies and equipment for program and/or department.
• Maintain office petty cash and reimbursement request as assigned.
• Prepare purchase orders to vendors and staff, and assist with coding and processing invoices
  
  

You're a great fit for this role if you have:

• High school education, two (2) years of business college preferred
• Four (4) years of directly related experience
• Working knowledge of office methods, practices and operation of standard office equipment
• Computer proficiency specifically with Microsoft Office products and Internet access
• Valid driver’s license and reliable transportation
  
  

Compensation

$18-$25/hr

Who We Are

Mission: Easterseals New York’s mission is to spread help, hope and answers.

Easterseals New York operates programs that enable those with special needs to achieve equality, dignity, and independence in their own communities. It provides exceptional services to ensure that all people with disabilities or special needs and their families have equal opportunities to live, learn, work and play in their communities. We change the way the world defines and views disability by making profound, positive differences in people's lives every day. Easterseals has been an American Institution since 1919.

Easterseals New York joined The Fedcap Group in 2015.

The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity.

EOE

About Us

Mission: Easterseals New York’s mission is to spread help, hope and answers.

Easterseals New York operates programs that enable those with special needs to achieve equality, dignity, and independence in their own communities. It provides exceptional services to ensure that all people with disabilities or special needs and their families have equal opportunities to live, learn, work and play in their communities. We change the way the world defines and views disability by making profound, positive differences in people's lives every day. Easterseals has been an American Institution since 1919.

Easterseals New York joined The Fedcap Group in 2015.

Website: www.Easterseals.com/newyork

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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