Administrative Assistant

Simon & Schuster, Inc.; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company in general interest publishing is seeking a proactive Administrative Assistant for its Rockefeller Center office in New York City. The role encompasses various responsibilities including calendar management, documentation, and communication with stakeholders. Ideal candidates will have strong organizational skills and a keen interest in book publishing.

Benefits

Medical, dental, vision benefits

401(k) plan

Life insurance coverage

Disability benefits

Tuition assistance program

Paid time off (PTO)

Qualifications

• Proven experience supporting senior management.
• Interest in book publishing preferred.
• Ability to work in a dynamic environment.

Responsibilities

• Schedule and coordinate meetings and travel arrangements.
• Serve as the primary point of contact for communications.
• Maintain accurate records and files.

Skills

Organizational skills

Communication skills

Confidentiality

Time-management

Discretion

Education

Bachelor’s degree preferred

Tools

MS Office

Job description

1230 Ave of the Americas, New York, NY 10036, USA

Posted Wednesday 18 June 2025 at 4:00 am

Simon & Schuster was named to Forbes magazine list of America's Best Mid-Size Employers 2022. Simon & Schuster is a global leader in general interest publishing, dedicated to providing the best in fiction and nonfiction for readers of all ages, and in all printed, digital and audio formats. Its distinguished roster of authors includes many of the world's most popular and widely recognized writers, and winners of the most prestigious literary honors and awards. It is home to numerous well-known imprints and divisions such as Simon & Schuster, Scribner, Atria Books, Gallery Books, Pocket Books, Adams Media, Simon & Schuster Children's Publishing and Simon & Schuster Audio and international companies in Australia, Canada, India and the United Kingdom, and proudly brings the works of its authors to readers in more than 200 countries and territories. For more information visit our website at www.simonandschuster.com.

Simon & Schuster is seeking a proactive and detail-oriented Administrative Assistant. This role requires exceptional organizational skills, a professional demeanor, and the ability to handle confidential information with discretion. The ideal candidate will thrive in a fast-paced environment and possess strong communication skills.

Responsibilities:

• Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements.
• Communication: Serve as the primary point of contact for internal and external communications.
• Documentation: Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Information Management: Maintain accurate records and files, both physical and electronic.
• Meeting Support: Attend meetings, take minutes, and follow up on action items.
• Project Coordination: Assist in managing special projects and initiatives.
• Relationship Management: Build and maintain positive relationships with key stakeholders including executives, clients, and vendors.
• Office Operations: Ensure the office runs smoothly by ordering supplies, managing expenses, and handling other administrative tasks.
• Confidentiality: Handle sensitive information with the highest degree of integrity and confidentiality.

Qualifications:

• Proven experience as an executive assistant, administrative assistant, or similar role supporting senior management.
• As interest in book publishing is preferred .
• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office software.
• Strong written and verbal communication skills.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team in a dynamic environment.
• Bachelor’s degree preferred, but not required, with relevant work experience.

Please note that this role is based in-house full time within our Rockefeller Center office in New York City.

Simon & Schuster US is an equal opportunity employer (EOE) including disability/vet. At Simon & Schuster US, the spirit of inclusion feeds into everything that we do. From employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Simon & Schuster US is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable. Additionally, employees have access to our industry-first, Broad Based Ownership program, which makes all employees partners in our shared success.

Candidates hired for this or any other posted Simon & Schuster role will be employees of Simon & Schuster, LLC, subject to all policies , including theWorkplace Privacy Notice , and eligible solely for the benefits plans thereof.

1230 Ave of the Americas, New York, NY 10036, USA