Administrative Assistant

Highland Hospital; New York (NY); On-site; USD 29,000 - 38,000; Full time

Job summary

Highland Hospital in Rochester, NY is hiring an Administrative Assistant for Nursing Professional Development. The role supports the Nursing Department with secretarial tasks, calendar management, and data handling to ensure smooth daily operations.

Applicants should have strong Microsoft Office skills (Outlook, Word, Excel), confidentiality, and excellent communication. Full-time, 40 hours/week, day shift, with a focus on accuracy and customer service.

Qualifications

• Education: A.A.S. (preferably in Secretarial Science), or equivalent work experience.
• Experience: 3 years secretarial experience; healthcare experience preferred but not required.
• Skills: Computer proficient with strong Microsoft Office skills including Outlook, Word and Excel are required. An understanding of ANCC Magnet standards preferred. Strong oral and written communication skills with attention to detail and grammar are essential. Candidate must demonstrate efficiency in prioritizing assignments; skill in proactively resolving problems, recommending quality improvement, where needed. Self-starter with good customer service and interpersonal skills with great attention to detail and a "can-do" attitude.

Responsibilities

• Provides secretarial support for Nursing Professional Development, assigned nursing leadership group, and general educational and performance improvement initiatives.
• Maintains all material in a confidential manner.
• Works as a team member with other secretaries to support administrative needs of the Nursing Department.

Skills

Secretarial skills

Calendar management

Microsoft Outlook

Microsoft Word

Microsoft Excel

Communication skills

Time management

Attention to detail

Education

A.A.S. in Secretarial Science

Job description

Title: Administrative Assistant

Department/Cost Center: 603 - Nursing Professional Development

Job Description:

Provides secretarial support for Nursing Professional Development, assigned nursing leadership group, and general educational and performance improvement initiatives, displaying good judgment, professional behavior and knowledge of hospital policies. Maintains all material in a confidential manner. Works as a team member with other secretaries to support administrative needs of the Nursing Department. Completes responsibilities in a manner that exemplifies the Highland Promise Standards. The position requires strong secretarial skills, calendar management and computer skills with proficiency with Microsoft Outlook, Word and Excel, as well as a high degree of self-motivation and time management with excellent organizational, interpersonal, communication, telephone, and follow-up skills with careful attention to detail.

PAY RANGE:

$21.00-27.88

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Job Requirements:

Qualifications:

1. Education: A.A.S. (preferably in Secretarial Science), or equivalent work experience.
2. Experience: 3 years secretarial experience; healthcare experience preferred but not required.
3. License/Certification Required: None
4. Skills: Computer proficient with strong Microsoft Office skills including Outlook, Word and Excel are required. An understanding of ANCC Magnet standards preferred. Strong oral and written communication skills with attention to detail and grammar are essential. Candidate must demonstrate efficiency in prioritizing assignments; skill in proactively resolving problems, recommending quality improvement, where needed. Self-starter with good customer service and interpersonal skills with great attention to detail and a "can-do" attitude.

Employment Status: Full-Time

Hours/Week: 40

Posting Title: Administrative Assistant for Nursing Professional Development and Quality/PI

City: Rochester

Work Shift: Days

Area of Interest: Clerical

The Hospital is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected by law.