Oliver Wyman - Administrative Assistant with Italian and English

Marsh & McLennan Companies; United States; Remote; USD 40,000 - 80,000; Full time

Job summary

Join a global consulting leader as an Administrative Assistant, providing remote executive support in a dynamic and inclusive environment. This role offers the chance to engage with a diverse team, manage key administrative tasks, and contribute to process improvements. With a focus on professional growth, you'll benefit from mentoring programs and a flexible work culture that values work-life balance. If you're proactive, detail-oriented, and passionate about client service, this opportunity is perfect for you.

Benefits

Private healthcare

Insurance

Sports and lunch cards

Savings and pension plans

Mentoring and training programs

Modern office amenities

Snacks and beverages

Qualifications

• C1-C2 level fluency in English and Italian is required.
• Strong client service orientation with excellent interpersonal skills.

Responsibilities

• Manage diaries, coordinate meetings, and communicate with clients.
• Arrange travel and accommodations for assigned Principals.

Skills

Fluent in English

Fluent in Italian

Client service orientation

Interpersonal skills

Attention to detail

Tools

MS Outlook

MS Word

MS Excel

CRM systems

Job description

Company: Oliver Wyman

Description:

Oliver Wyman is a global leader in management consulting with offices in over 60 cities across more than 30 countries. The firm combines deep industry knowledge with expertise in strategy, operations, risk management, and organizational transformation.

Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies. For more information, visit www.oliverwyman.com.

Join Our Team

Are you interested in working in a stimulating, international environment for a global consulting leader? We are seeking an Administrative Assistant fluent in English and Italian to provide remote executive support from our Warsaw Office.

Responsibilities

1. Manage diaries for Principals, coordinate meetings, and communicate with clients and staff.
2. Identify opportunities for internal meetings and interviews.
3. Arrange travel and accommodations, including transportation bookings.
4. Prepare monthly timesheets and expense reports for assigned Principals.
5. Maintain and update the client contact database.
6. Assist the Marketing Department with mailings and prepare various documents following Oliver Wyman formatting standards.
7. Provide coverage for team members as needed to ensure seamless support.
8. Support onboarding and training for new Administrative Assistants.
9. Participate in team meetings and process improvement initiatives.
10. Perform additional tasks as assigned by the Line Manager.

Qualifications

• Fluent in English and Italian (C1-C2 level).
• Strong client service orientation and excellent interpersonal skills.
• Team player with a proactive attitude.
• High attention to detail and accuracy.
• Knowledge of MS Outlook, Word, Excel, and CRM systems is a plus.

What We Offer

• Full-time contract with competitive compensation, including year-end bonus.
• Benefits such as private healthcare, insurance, sports and lunch cards, savings and pension plans.
• Opportunities for professional growth within a stable, global company.
• Mentoring and training programs.
• An inclusive culture with Employee Resource Groups and CSR activities.
• A diverse, dynamic, and flexible work environment promoting work-life balance.
• Modern office amenities near the city center, including snacks and beverages.

Why Join Us?

At Oliver Wyman, we lead with heart, love what we do, and value diversity and innovation. We encourage you to bring your whole self, voice your opinions, and grow with us in a meritocratic environment that values balance, flexibility, and excellence.

We are committed to fostering a diverse and inclusive workplace and support hybrid working arrangements.