[Hiring] Finance and Administrative Assistant @Exclusible SA

Exclusible SA; United States; Remote; USD 40,000 - 80,000; Full time

Job summary

An innovative company is seeking a proactive Finance and Administrative Assistant to join their remote team. This role involves managing payments, supporting HR processes, and coordinating with external accountants. The ideal candidate will have 2-3 years of experience in finance or administration, be detail-oriented, and comfortable using tools like Excel and QuickBooks. With flexible working hours and opportunities for growth, this position offers a chance to thrive in a dynamic international environment. If you're organized and ready to contribute to a fast-paced organization, this role is perfect for you.

Benefits

Remote-first work

Flexible working hours

Competitive compensation

Opportunities for growth

International environment

Qualifications

• 2-3 years of experience in finance or administrative roles.
• Solid understanding of payment processing and financial controls.
• Fluency in English is required.

Responsibilities

• Process and manage payments to suppliers and employees.
• Monitor cash balances and assist with treasury control.
• Support HR-related tasks and manage onboarding documentation.

Skills

Payment Processing

Reconciliations

Financial Controls

Excel

Google Sheets

QuickBooks

Organizational Skills

Detail-oriented

Fluency in English

Education

Degree in Finance

Degree in Accounting

Degree in Administration

Tools

QuickBooks

Excel

Google Sheets

Job description

May 07, 2025 - Exclusible SA is hiring a remote Finance and Administrative Assistant. Salary: competitive compensation aligned with experience. Location: Portugal.

Role Overview:

We are looking for aFinance and Administrative Assistantto support our day-to-day finance and administrative operations. The role includes managing payments, assisting with treasury tasks, supporting HR-related processes, and coordinating with external accountants. This is a remote role suited for someone proactive, organized, and comfortable working in a fast-paced international environment.Candidates must be based in Lisbon or the surrounding area, as occasional in-person meetings or document handling may be required.

Key Responsibilities:

• Process and manage payments to suppliers, service providers, and employees.
• Monitor cash balances and assist with treasury control and planning.
• Perform regular reconciliations of bank accounts and digital payment platforms to ensure accuracy and consistency.
• Maintain and update internal tracking systems for payments, invoices, and cash flow.
• Coordinate with external accounting and payroll providers to ensure timely delivery of required information and documents.
• Support HR-related tasks such as onboarding documentation, leave tracking, and personnel file management.
• Assist in compiling documentation for audits and financial reporting.
• Handle administrative support tasks related to finance, contracts, and compliance.

Requirements

• 2–3 years of experience in finance, accounting support, or administrative roles.
• Solid understanding of payment processing, reconciliations, and financial controls.
• Comfortable using tools like Excel, Google Sheets, and accounting platforms (e.g., QuickBooks, )
• Highly organized, detail-oriented, and capable of managing multiple tasks autonomously.
• Fluency in English (spoken and written).
• Degree in Finance, Accounting, Administration, or a related field.
• Residence in Lisbon or Greater Lisbon area.

Benefits

Remote-first work with occasional in-person meetups in Lisbon.

Flexible working hours to support work-life balance.

Competitive compensation aligned with experience and market standards.

International environment with exposure to cross-border operations and best practices.

Opportunities for growth in a dynamic and fast-scaling organization.