Administrative Assistant

Climbing Higher - Early Intervention Program; New York (NY); On-site; USD 38,000 - 45,000; Full time

Benefits offered by this job

Paid time off

Job summary

Climbing Higher is seeking an Administrative Assistant to work in person with the CEO, supporting operations and communications for an Early Intervention program in Fresh Meadows, NY.

You will handle calls and emails, help coordinate provider relations and onboarding, manage referrals, and keep records up to date as the company grows. Training is provided to help you contribute ideas and grow with the organization.

Qualifications

• Strong verbal and written communication skills.
• Excellent organization and attention to detail.
• Ability to multitask and prioritize.
• Comfort using technology to stay organized, manage tasks, and work efficiently.
• Familiarity with Microsoft Office, Google Workspace, and social media platforms.

Responsibilities

• Handle calls, emails, and follow up with families and providers.
• Support our Provider Relations team with provider communication, interview scheduling, and onboarding.
• Follow up on family referrals and help connect families with available providers.
• Maintain communication with referral sources and community contacts.
• Keep records and digital files organized and up to date.
• Assist the CEO with daily priorities and company projects.

Skills

Verbal communication

Written communication

Organization

Attention to detail

Multitasking

Prioritization

Technology proficiency

Microsoft Office

Google Workspace

Social media platforms

Tools

Microsoft Office

Google Workspace

Social media platforms

Job description

Fresh Meadows, NY | In person
Monday through Friday, 9:00 AM to 5:00 PM
$38,000–$45,000 per year | Paid time off

• Do you enjoy connecting with people?
• Are you motivated by seeing your efforts lead to results?
• Would you like to work closely with a CEO, learn about management, and contribute to a company that helps children and families?

About the Job

Climbing Higher provides Early Intervention services for young children and their families. We are hiring an Administrative Assistant to work directly with the CEO and support our agency’s operations.

Training and guidance are provided, with opportunities to contribute ideas and participate in projects as the company grows.

Who We’re Looking For

We’re looking for someone who is personable, self-motivated, and results-driven. Someone who takes initiative, follows through, and is eager to contribute.

Strong skills, a positive attitude, and a willingness to learn matter more to us than a particular job history.

Key Responsibilities

• Handle calls, emails, and follow up with families and providers.
• Support our Provider Relations team with provider communication, interview scheduling, and onboarding.
• Follow up on family referrals and help connect families with available providers.
• Maintain communication with referral sources and community contacts.
• Keep records and digital files organized and up to date.
• Assist the CEO with daily priorities and company projects.

Qualifications

• Strong verbal and written communication skills.
• Excellent organization and attention to detail.
• Ability to multitask and prioritize.
• Comfort using technology to stay organized, manage tasks, and work efficiently.
• Familiarity with Microsoft Office, Google Workspace, and social media platforms.

Previous office or Early Intervention experience is welcome but not required.

Why Join Climbing Higher?

The work behind the scenes makes a difference in the care children and families receive. At Climbing Higher, your contribution matters, and your ideas are welcome.

Working directly with the CEO offers practical experience in healthcare operations and business management. Get involved in new projects, learn how decisions are made, and play a part in the company’s continued growth.

We value people who care about their work and each other. We provide the training, guidance, and support to help you become a confident member of the team.