Administrative Assistant

New York State Unified Court System; New York (NY); On-site; USD 58,000 - 71,000; Full time

Benefits offered by this job

13 Paid Holidays

20 Paid Vacation Days within the first

Job summary

The New York State Unified Court System is seeking an Administrative Assistant to support the OCA's Communications Department in New York, NY. As Court Analyst (Administrative/Commutations Assistant), you will handle purchase orders, invoices, accounts payable, and budget tracking in SFS, coordinate with vendors and Judges, and ensure timely financial processing.

This is a full-time role based in New York, offering salary of $64,971 plus $4,920 location pay.

Qualifications

• One year in the Assistant Court Analyst title; or Bachelor's degree from accredited college or university and one year of relevant experience; or Master's degree in Public or Business Administration from an accredited college or university; or An equivalent combination of education and experience

Responsibilities

• Preparing and entering purchase orders in the Statewide Financial System (SFS)
• Entering and approving invoices and vouchers in SFS for payment
• Preparing and entering a wide variety of accounts payable and travel transactions in SFS
• Communicating with outside vendors
• Corresponding with department supervisors to assess needs
• Daily cash/check audits; assisting with developing and tracking agency budget
• Scheduling and verifying deliveries and assisting with all finance related inquiries from Judges, employees, suppliers and the public

Education

Bachelor's degree

Master's degree in Public or Business Administration

Job description

Job Title: Court Analyst (Administrative/Commutations Assistant)

About the Courts:

The New York State Unified Court System (NYS UCS) is one of the largest and most diverse court systems in the nation, responsible for delivering fair, efficient, and accessible justice to the people of New York. With courts operating in every county statewide, NYS UCS supports a wide range of legal proceedings and provides essential services that uphold the rule of law. The court system is committed to integrity, professionalism, and public service across all operations.

Position Overview:

The New York State Unified Court System is seeking an Administrative Assistant to support the OCA's Communications Department in New York, NY.

Key Responsibilities:

Duties include but are not limited to:

• Preparing and entering purchase orders in the Statewide Financial System (SFS)
• Entering and approving invoices and vouchers in SFS for payment
• Preparing and entering a wide variety of accounts payable and travel transactions in SFS
• Communicating with outside vendors
• Corresponding with department supervisors to assess needs
• Dailly cash/check audits; assisting with developing and tracking agency budget
• Scheduling and verifying deliveries and assisting with all finance related inquiries from Judges, employees, suppliers and the public

Qualifications:

• One year in the Assistant Court Analyst title; or Bachelor's degree from accredited college or university and one (1) year of relevant experience; or Master's degree in Public or Business Administration from an accredited college or university; or An equivalent combination of education and experience

Employment Type:

• Full-time

Salary & Compensation:

$64,971 + $4,920 LOCATION PAY

Location:

• New York, NY

What the Courts Offer:

• Competitive Compensation
• 13 Paid Holidays
• 20 Paid Vacation Days within the first year

Full Job Description can be reviewed here: 16126_court_analyst-communications-department.pdf

Applications must be postmarked or received by: November 27, 2026

Equal Employment Opportunity Policy

It is the policy of the UCS to ensure equal employment opportunity for all employees and applicants for employment, without regard to race, color, national origin, religion, creed, sex (including freedom from sexual harassment), sexual orientation, age, marital status, disability, or, in certain circumstances, prior criminal record.