Administrative Assistant

Socket.dev; New York (NY); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Catered lunches

Technology talks

Beautiful modern office

Job summary

Voleon, a technology firm specializing in AI/ML applications for finance, seeks an Administrative Assistant to support senior executives in the Legal and Compliance teams. You will manage calendars, coordinate travel, and arrange meetings and events, both on-site in the NYC area and virtually.

The role requires at least 3+ years of admin experience, excellent communication, and meticulous attention to detail.

Qualifications

• 3+ years of experience in administrative support; experience with technology leaders preferred.
• Proven experience supporting multiple senior executives in both in-person and remote environments
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail
• Excellent written and verbal communication skills; professional, clear, and courteous in all interactions
• Meticulous attention to detail and accuracy
• Ability to manage tasks independently, prioritize effectively, and adapt to changing demands
• Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment
• Experience with GenAI tools and technologies is a plus
• Authorized to work in the United States

Responsibilities

• Provide proactive administrative support to senior executives (Legal and Compliance leaders), acting as a trusted partner and point of contact
• Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs
• Coordinate domestic and international travel and handle related expense reporting
• Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering
• Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team
• Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency
• Handle confidential and non-routine information with the utmost care and discretion
• Provide responsive assistance to colleagues, clients, and vendors as requested
• Assist with project management, research, and IT support as required

Skills

Administrative support

Calendar management

Travel coordination

Communication skills

Attention to detail

Independent work

Adaptability

Education

Bachelor’s degree (preferred)

Tools

MS Outlook

Word

Excel

PowerPoint

Jira

Confluence

Smartsheet

Job description

Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.

Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together.

In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more.

As an Administrative Assistant, you will provide high-impact support to senior leaders at Voleon. In this role, you may directly support up to three senior executives in our Legal and Compliance organization. You will amplify their impact by managing day-to-day operations, enabling focus on the most important strategic priorities.

Responsibilities

• Provide proactive administrative support to senior executives (Legal and Compliance leaders), acting as a trusted partner and point of contact

• Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs

• Coordinate domestic and international travel and handle related expense reporting

• Plan and support on-site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering

• Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team

• Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency

• Handle confidential and non-routine information with the utmost care and discretion

• Provide responsive assistance to colleagues, clients, and vendors as requested

• Assist with project management, research, and IT support as required

Requirements

• 3+ years of experience in administrative support; experience with technology leaders preferred

• Proven experience supporting multiple senior executives in both in-person and remote environments

• Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail

• Excellent written and verbal communication skills; professional, clear, and courteous in all interactions

• Meticulous attention to detail and accuracy

• Ability to manage tasks independently, prioritize effectively, and adapt to changing demands

• Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment

• Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus

• Experience with GenAI tools and technologies is a plus

• Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed

• Bachelor’s degree (preferred but not required)

• Authorized to work in the United States

“Friends of Voleon” Candidate Referral Program

Equal Opportunity Employer

The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.