Administrative Assistant

alexanderwang; New York (NY); On-site; USD 68,000 - 72,000; Full time

Benefits offered by this job

Clothing allowance & discounted merch

Healthcare (medical/dental/vision)

401(k) with employer match

Summer Fridays

Job summary

alexanderwang is seeking an Administrative Assistant to support the Global President and NY HQ, reporting to the Senior Executive Assistant. You will handle calendar coordination, front-desk duties, travel arrangements, and assist with Market weeks and Town Halls.

This on-site role requires discretion, exceptional organization, and strong communication. The ideal candidate has 1–2 years in administrative roles, with fashion or luxury background preferred, and proficiency in Microsoft Office and

Qualifications

• The candidate has 1–2 years in administrative, executive support, or reception roles.
• Fashion or luxury industry background is preferred.
• Proficient with Microsoft Office and Outlook; Concur or similar expense platforms are a plus.
• Strong calendar management skills and sound judgment.
• Excellent written and verbal communication with a professional front-desk presence.
• Discretion with confidential information and strong organizational abilities.
• On-site at NY HQ five days a week.

Responsibilities

• Provide broad administrative support: emails, memos, scheduling, and follow-ups.
• Assist calendar management and scheduling as directed.
• Co-own calendar management for the Global President with the Senior Executive Assistant.
• Prioritize inquiries, resolve conflicts, and ensure smooth day-to-day engagements.
• Prepare agendas and follow up on action items for key meetings.
• Organize meetings across live and digital platforms with reminders.
• Coordinate domestic and international travel logistics as directed.
• Manage highly sensitive information and materials.
• Support HR events, Town Halls, and Market weeks logistics.
• Handle ad-hoc errands and lunches planning.
• Front-of-house desk duties: greet visitors and ensure secure access.

Skills

Calendar management

Written and verbal communication

Organizational skills

Discretion with confidential info

Tools

Microsoft Office

Outlook

Concur

Job description

Position Title: Administrative Assistant

Reporting to Title: Senior Executive Assistant

Summary: The Administrative Assistant is responsible for providing essential day-to-day support and ensuring smooth operations for the Global President and NY HQ office, and will report to the Senior Executive Assistant. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and a working understanding of the fashion industry. Key functions include co-owning calendar management for the Global President, serving as the first point of contact at the front-of-house desk, coordinating travel and expenses, partnering with HR on employee engagement events and Town Halls, and supporting preparation for Market weeks.

Responsibilities include but are not limited to:

Administrative Assistant Support (Reporting to the Senior Executive Assistant)

• Provide a broad range of administrative support to the Senior Executive Assistant: writing/editing emails, drafting memos, scheduling, and following up on correspondence.
• Assist with calendar management and scheduling support as directed by the Senior Executive Assistant.
• Support and co-own calendar management for the Global President in partnership with the Senior Executive Assistant.
• Prioritize multiple inquiries and requests while troubleshooting and diminishing scheduling conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Help prepare agendas for key meetings and ensure follow-up on action items.
• Organize and prepare meetings, live and across digital platforms, and ensure attendance with appropriate scheduling details and reminders for participants.
• Support travel coordination, assisting with domestic and international itinerary logistics as directed.
• Manage highly sensitive and confidential information and materials.
• Research, prioritize, and follow up on incoming issues and concerns, determining appropriate course of action, referral, or response, and escalating to the Senior Executive Assistant as needed.
• Support additional business areas and special projects as needed.
• Perform ad-hoc errands as needed.
• Coordinate daily lunch orders and logistics.

Front of House & Reception

• Sit at the front-of-house desk, greeting and fielding visitors and partnering with Security to ensure smooth, secure access to the office.
• Execute daily office walkthroughs and restock supplies as needed.
• Support Facilities Team, as needed, on incoming packages.
• Partner with housekeeping to ensure office standards + safety are upheld.

Employee Engagement

• Partner with HR on the planning and execution of employee engagement events.

Travel & Expense Management

• Coordinate travel bookings for the Global President, including domestic and international logistics.
• Manage expenses for the Global President, including support on receipt allocation and adherence to budget.

Market Week + Twice Annual Town Hall Support

• Assist in preparation and logistics for Market weeks.
• Assist in preparation and logistics for all Town Halls.

We are an Equal Opportunity Employer M/D/F/V

In compliance with the New York City salary transparency requirements, the potential salary for this position is from $68,000 to $72,000, which represents a range commensurate with experience, knowledge, and skills required.

• 1 to 2 years in an administrative, executive support, or reception role.
• Fashion or luxury industry background preferred.
• Proficiency in Microsoft Office and Outlook (Concur or a similar expense platform is a plus).
• Strong calendar management skills and sound judgment when prioritizing competing requests.
• Clear, polished written and verbal communication, with a professional presence at the front desk.
• Absolute discretion with confidential information.
• Organized, detail-oriented, and comfortable shifting between priorities quickly.
• On-site at NY HQ five days a week.

We offer a comprehensive benefits package, including but not limited to:

• Clothing allowance & discounted merchandise
• Healthcare (medical/dental/vision) coverage
• Flexible spending account (FSA) & Commuter benefits
• 401(k) savings plan with employer match
• Summer Fridays