ADMINISTRATIVE ASSISTANT

Hamilton-Madison House; New York (NY); On-site; USD 43,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support their dynamic team in New York City. This role involves managing day-to-day operations, including organizing trainings and meetings, and assisting with regulatory reports. The ideal candidate will have strong time management skills and a collaborative spirit, ready to thrive in a fast-paced environment. Join a respected organization committed to enhancing early childhood education and making a meaningful impact in the community. This full-time position offers a competitive salary and generous benefits, providing a great opportunity for professional growth.

Benefits

Generous Benefits

Union Position

Qualifications

• Must hold at least an Associate degree in business management or related field.
• Minimum of 1 year experience supporting program administration.

Responsibilities

• Support daily operations including scheduling trainings and meetings.
• Assist in preparing reports for regulatory agencies.

Skills

Time Management

Multitasking

Team Collaboration

Knowledge of Publicly Funded Programs

Education

Associate Degree in Business Management or Human Services

Tools

CACFP

Childplus

Kidkare

CIR

Job description

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Hamilton-Madison House provided pay range

This range is provided by Hamilton-Madison House. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$43,000.00/yr - $43,000.00/yr

Administrative Assistant Full Time, In Person

New York, NY, US

Hamilton-Madison House’s Early Childhood Education Program supports and enhances the existing strengths of family child care through programs that promote continuous and responsive relationships, strengthen early learning skills, build resilience, and lay the foundation for all future learning. Hamilton-Madison House views family childcare as a respected and valued profession within the early care and education system in New York City.

The role of the Administrative Assistant is to support the Network Leadership staff in managing day to day operations for staff, families and affiliated providers.

Responsibilities

• Support the AED and Network Director in organizing and maintaining structure for daily operations including organization and scheduling of affiliated provider trainings, workshops, staff meetings and meeting with community partners to support the program.
• Assist in the preparation of regularly scheduled reports to regulatory agencies
• Support purchasing department in ordering materials and supplies for staff and programs
• Support the preparation of CACFP reimbursement and stipends to affiliated providers
• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications;establishing personal networks; participating in professional societies
  
  

Qualifications, Skills And Specifications

• Must hold at least an Associate degree in business management or field related to Human Services
• Minimum of 1 year experience supporting program Administration
• Strong time management skills, ability to multitask and be a strong team player
• Willingness to work with a high powered, face paced team with the ability to handle multiple projects
• Knowledge of publicly funded programs in a non-profit agency
• CACFP, Childplus, Kidkare and CIR knowledge a plus
  
  

Compensation: $43,000

• Salary based on credentials with DC 37 Local 205
  
  

Union Position, with generous benefits

Hours: 35 Hours Per Week Monday - Friday

Hamilton-Madison House is an Equal Opportunity Employer

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Civic and Social Organizations

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