Administrative Assistant

Dexian; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Dexian, a leading talent and technology solutions provider, is seeking a Travel & Administrative Associate in New York. The role involves coordinating travel, preparing expense reports, and supporting senior analysts in a fast-paced environment.

You will screen calls, manage meetings across departments, maintain client CRM data, and keep research spreadsheets up to date, requiring meticulous attention to detail and prior investment banking exposure.

Qualifications

• Experience booking travel
• Heavy expenses / T&E prep experience
• Experience in a fast-paced environment
• Excellent attention to detail
• Investment banking experience
• Front office – Client facing experience

Responsibilities

• Coordinate domestic and international travel as well as hotels, car rentals, car services etc with travel agency as requested.
• Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system as well as reconciliation of monthly Statements for analysts, and associates.
• Screen phone calls from clients, visitors, and greet clients when required, handle all incoming correspondence.
• Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g. Sales, Corporate Access).
• Assist in maintaining client database, log phone calls, and emails in CRM as needed.
• Maintain research data spreadsheets as specified by senior analysts.

Skills

Experience booking travel

Heavy expenses / T&E prep experience

Experience in a fast-paced environment

Excellent attention to detail

Investment banking experience

Front office – Client facing

MS Office Suite

Tools

MS Office Suite

Job description

• Coordinate domestic and international travel as well as hotels, car rentals, car services etc with travel agency as requested.
• Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system as well as reconciliation of monthly Statements for analysts, and associates.
• Screen phone calls from clients, visitors, and greet clients when required, handle all incoming correspondence.
• Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g. Sales, Corporate Access).
• Assist in maintaining client database, log phone calls, and emails in CRM as needed.
• Maintain research data spreadsheets as specified by senior analysts.

MUST-HAVE Hard Skills:

• Experience booking travel
• MS Office Suite
• Heavy expenses / T&E prep experience
• Experience in a fast-paced environment.
• Excellent attention to detail
• Investment banking experience
• Front office – Client facing experience.

NICE-TO-HAVE

• Research assistant experience

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.