Administrative Assistant

Tandym Group; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A health services network in New York City is looking for an Administrative Assistant to join their OB Department. This role involves varied typing tasks, scheduling meetings, maintaining attendance records, and performing clerical duties. Ideal candidates will have at least 2 years of experience in an administrative role and strong organizational skills.

Qualifications

• 2+ years of experience in an Administrative and/or Secretarial role.
• Computer savvy with a typing speed of 55 wpm.
• Excellent communication skills (written and verbal).

Responsibilities

• Performs varied and complex typing tasks, including maintaining data bases.
• Schedules meetings and appointments as appropriate.
• Maintains employee attendance records and processes payroll.

Skills

Attention to Detail

Interpersonal Skills

Communication Skills

Organizational Skills

Typing Speed

Education

High School Diploma / GED

Associate's Degree

Bachelor's Degree

Job description

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A New York City health services network is currently seeking a new Administrative Assistant to join their growing OB Department.

Responsibilities:
The Administrative Assistant will:

• Performs varied and complex typing tasks, including maintaining required data bases and spreadsheets and producing reports as required; regularly proofs final copies to assure they are letter perfect and in an attractive and easy to read format.
• Composes routine correspondence for division.
• Schedules meetings and appointments as appropriate.
• Prepares and keeps track of Matching Grant payments for 24 hour Attending On-Call coverage of L&D.
• Takes and transcribes minutes at departmental and other meetings as required, including confidential Quality Assurance Committee meeting minutes.
• Opens and routes incoming mail. Distributes correspondence and other materials to department staff.
• Answers telephones, routes callers, takes messages and provides routine information to callers; communicates effectively with personnel and other departments as necessary.
• Maintains employee attendance records (including vacation time, sick days); processes KRONOS for 1199 department employees, as appropriate.
• Maintains adequate inventory of supplies in office, reordering as necessary and distributing supplies to appropriate areas of department.
• Prepares all purchase orders and check requests to purchase merchandise and office supplies as needed; receives merchandise and checks items against original requisition for accuracy; prepares check requests to pay vendors and keeps department records as appropriate.
• Sets up and maintains departmental filing system.
• Performs required clerical duties (e.g., photocopying).
• Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental and infection control standards.
• Perform other related duties, as directed

Qualifications:

• 2+ years of experience in an Administrative and/or Secretarial role
• High School Diploma / GED
• Computer savvy (55 wpm)
• Great interpersonal skills
• Excellent communication skills (written and verbal)
• Strong attention to detail
• Highly organized

Desired Skills:

• Associate's and/or Bachelor's Degree

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Office Administration

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