Administrative Assistant

Commonpoint Queens; New York (NY); Hybrid; USD 1,988,910 - 2,832,690; Part time

Job summary

Commonpoint Queens is seeking a Part-Time Administrative Assistant for their Summer Youth Employment Program (SYEP) at John Bowne High School and/or remotely. The role requires organizing documentation, data entry, and communication with students and staff.

Successful candidates will have strong organizational skills, be proficient in Microsoft Office and Google Workspace, and be current students or recent graduates. This part-time position offers $17.50/hour with a flexible schedule.

Qualifications

• High school diploma or equivalent required.
• Current students and recent graduates are welcome to apply.
• Strong organization skills and attention to detail are necessary.
• Excellent verbal and written communication skills.

Responsibilities

• Organize and maintain documentation and digital files.
• Review participant documents and track status using Google Sheets.
• Assist with data entry and workflow management.
• Communicate with applicants and office staff.
• Troubleshoot issues in the YEPS Worksite Portal.

Skills

Organizational skills

Attention to detail

Proficiency in Microsoft Office

Proficiency in Google Workspace

Time management

Verbal communication

Written communication

Education

High school diploma or equivalent

Tools

Google Sheets

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.

Commonpoint’s Youth Workforce Department comprises a number of different programs serving individuals predominantly from 14-24 years old. SYEP provides New York City youth with summer employment and educational experiences that build on their individual strengths and incorporate youth development principles. These principles include engaging the talents and interests of youth, developing their skills and competencies, and providing positive adult role models

ABOUT POSITION

The person hired as the Part-Time Administrative Assistant will be working in the Summer Youth Employment Program (SYEP) located at John Bowne High School in Flushing and/or remotely. The Part Time Administrative Assistant will report to the SYEP Program Coordinators.

RESPONSIBILITIES

The Administrative Assistant will:

• Organize and maintain documentation and digital files/records, including confidential materials.
• Review participant documents via the SYEP YEPS portal and track status on Google Sheets. Draft routine correspondence, emails, memos, and reports as needed.
• Assist with data entry, office equipment maintenance, and workflow management to ensure deadlines are met.
• Communicate with student applicants, participants, office staff, and visitors.
• Troubleshoot issues in the YEPS Worksite Portal.
• Respond to questions and requests for information.
• Perform other clerical or relevant tasks as assigned by the supervisor.

QUALIFICATIONS

• High school diploma (or equivalent).
• Current undergraduate or graduate students, as well as recent graduates, are welcome to apply. Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, Google Workspace, and general internet use.
• Excellent time management and ability to prioritize tasks in a fast-paced environment. Strong verbal and written communication skills.

ADDITIONAL PREFERRED QUALIFICATIONS

• 1–2 years of experience in an office setting.
• Experience managing data and generating reports.
• Familiarity with office operations, including equipment maintenance and vendor management.
• Proven ability to remain composed under stress and respond constructively to feedback. Ability to analyze and synthesize information from various sources.
• Demonstrated cultural competency and experience working with diverse populations.

JOB DETAILS

Schedule: Seasonal, Part Time, 15-19 Hours Per Week. Availability during weekday afternoons is highly preferred.

Salary: $17.5 /hour

Expected Start Date: January-March

Modality: Hybrid/Remote