Adminstrative Assistant

Commonpoint Queens (Samuel Field YM and YWHA); United States; Hybrid; USD 20,000 - 28,000; Part time

Job summary

Commonpoint Queens (Samuel Field YM and YWHA) in New York City seeks a Part-Time Administrative Assistant for the Summer Youth Employment Program (SYEP) at John Bowne High School or remote. Reports to SYEP Program Coordinators.

Hybrid/remote work with 15–19 hours weekly and a pay rate of $17.50 per hour, starting January. Responsibilities include organizing files, data entry, drafting memos, communicating with applicants, and ensuring deadlines are met in a fast-paced environment.

Qualifications

• High school diploma (or equivalent).
• Undergraduate/graduate students or recent grads welcome.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, Google Workspace, and internet use.
• Excellent time management and prioritization in a fast-paced environment.
• Strong verbal and written communication skills.

Responsibilities

• Organize and maintain documentation and digital files/records, including confidential materials.
• Review participant documents via the SYEP YEPS portal and track status on Google Sheets.
• Draft routine correspondence, emails, memos, and reports as needed.
• Assist with data entry, office equipment maintenance, and workflow management to ensure deadlines are met.
• Communicate with student applicants, participants, office staff, and visitors.
• Troubleshoot issues in the YEPS Worksite Portal.
• Respond to questions and requests for information.
• Perform other clerical or relevant tasks as assigned by the supervisor.

Skills

Organizational skills

Time management

Verbal & written communication

Microsoft Office

Google Workspace

General internet use

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Google Workspace

Job description

ABOUT THE AGENCY

Commonpoint is a non-profit, multi-service agency with flagship sites in Little Neck, Bayside, Forest Hills, East Elmhurst, and Jamaica with 80 additional sites throughout the community that provides a diverse array of programs and services to over 85,000 individuals. The mission is to sustain and enhance the quality of family and individual life for all members of our community, regardless of religion, ethnic or cultural background, national origin, gender identity or expression, sexual preference, age, or disability, within a pervasive and inclusive environment that facilitates individual growth, meets individual needs and builds community. We accomplish this mission through a broad range of social, educational, and recreational services that reach community members of all ages and backgrounds.

MINIMUM DESCRIPTION

Commonpoint’s Youth Workforce Department comprises a number of different programs serving individuals predominantly from 14-24 years old. SYEP provides New York City youth with summer employment and educational experiences that build on their individual strengths and incorporate youth development principles. These principles include engaging the talents and interests of youth, developing their skills and competencies, and providing positive adult role models.

ABOUT POSITION

The person hired as the Part-Time Administrative Assistant will be working in the Summer Youth Employment Program (SYEP) located at John Bowne High School in Flushing and/or remotely. The Part-Time Administrative Assistant will report to the SYEP Program Coordinators.

RESPONSIBILITIES

• Organize and maintain documentation and digital files/records, including confidential materials.
• Review participant documents via the SYEP YEPS portal and track status on Google Sheets.
• Draft routine correspondence, emails, memos, and reports as needed.
• Assist with data entry, office equipment maintenance, and workflow management to ensure deadlines are met.
• Communicate with student applicants, participants, office staff, and visitors.
• Troubleshoot issues in the YEPS Worksite Portal.
• Respond to questions and requests for information.
• Perform other clerical or relevant tasks as assigned by the supervisor.

QUALIFICATIONS

• High school diploma (or equivalent).
• Current undergraduate or graduate students, as well as recent graduates, are welcome to apply.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, Google Workspace, and general internet use.
• Excellent time management and ability to prioritize tasks in a fast-paced environment.
• Strong verbal and written communication skills.

ADDITIONAL PREFERRED QUALIFICATIONS

• 1–2 years of experience in an office setting.
• Experience managing data and generating reports.
• Familiarity with office operations, including equipment maintenance and vendor management.
• Proven ability to remain composed under stress and respond constructively to feedback.
• Ability to analyze and synthesize information from various sources.
• Demonstrated cultural competency and experience working with diverse populations.

JOB DETAILS

• Schedule: Seasonal, Part Time, 15-19 Hours Per Week
• Salary: $17.5 /hour
• Expected Start Date: January
• Modality: Hybrid/Remote

Commonpoint reserves the right to revise or change job duties and responsibilities as the need arises.

Commonpoint is an equal opportunity employer/program.

Auxiliary aids and services are available upon request to individuals with disabilities.

Commonpoint Queens is a community-centric nonprofit, serving diverse audiences through every chapter of life, across the five boroughs and beyond. We offer a rich range of services through our vast network of professionals, social workers, and volunteers, giving people the tools and resources to succeed. Originally founded in Queens in the early 1960s, we are guided by values of service and justice as we meet the evolving needs of 80,000 people through our wide-ranging dynamic programs at over 75 locations, including flagship sites in Little Neck, Forest Hills and Elmhurst. And with an inclusive, personalized approach, our exceptional services reflect, nurture, and embrace the breadth of lives we serve across New York and beyond. At every stage and every age, people can look to Commonpoint to find care during a crisis, access opportunities to grow, and deepen their sense of connection to those around them. From summer camps and job training to food pantries and private pool clubs, Commonpoint is by your side. We are proud of our clients, partners, and team members who lift each other up, building relationships for a lifetime. Because being a part of Commonpoint is investing in a community where everyone is invited and welcome.