Administrative Assistant

Athari; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Athari, based in New York, seeks an experienced administrative professional to support firm management and operations. You will manage calendars, coordinate meetings, handle correspondence, and liaise with vendors and stakeholders in a fast-paced environment.

The role requires a college degree and strong organizational, communication, and problem-solving skills. Proficiency with Microsoft Office, Zoom, Teams, and SharePoint is expected; a proactive, independent yet collaborative work style is

Qualifications

• College degree required.
• Strong organizational and communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Proactive problem-solving mindset with attention to detail.
• Ability to work independently and within a team.
• Willingness to learn new skills and adapt to changing responsibilities.

Responsibilities

• Oversee administrative tasks such as managing calendars, scheduling appointments, coordinating meetings, and handling correspondence.
• Guest registration with concierge, conference room reservations, and catering order placement.
• Transfer calls and forward messages/voicemails.
• Maintain office supplies and equipment; liaise with vendors as needed.
• Record and maintain vendor invoices.
• Assist in onboarding new employees.
• Act as a point of contact for internal and external stakeholders.
• Support various departments with administrative tasks and special projects.
• Maintain and organize company records and files.
• Provide executive-level support for firm management.
• Assist with ad hoc projects and handle confidential information with discretion.
• Identify opportunities for process improvements to enhance office efficiency.

Skills

Organizational skills

Communication skills

Multitasking

Problem-solving

Independent work

Team collaboration

Attention to detail

Willingness to learn

Microsoft Office

Education

College degree

Tools

Microsoft Office Suite

Zoom

Teams

Adobe

DocuSign

SharePoint

Job description

Opportunities for professional development and advancement within the company Degree: College Degree Required

Responsibilities

• Oversee administrative tasks such as managing the firm calendar(s), scheduling appointments, coordinating meetings, and handling correspondence
• Guest registration with concierge, conference room reservations, catering order placement
• Transfer calls and forward messages/voicemails
• Maintain office supplies and equipment and liaise with vendors as needed.
• Record and maintain vendor invoices.
• Assist in the onboarding process for new employees.
• Act as a point of contact for internal and external stakeholders, including clients, visitors, and vendors.
• Support various departments with administrative tasks and special projects as required (i.e. print documents, prepare presentations, assist in event planning, etc.).
• Maintain and organize company records, documents, and files.
• Provide executive level support for firm management.
• Assist with ad hoc projects as needed.
• Handle confidential information with discretion and professionalism.
• Identify opportunities for process improvements and implement solutions to enhance office efficiency.

College degree required.

Skills

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Demonstrated problem-solving skills and a proactive approach to work.
• Ability to work independently as well as part of a team.
• Willingness to learn new skills and adapt to changing responsibilities.Positive attitude and a strong work ethic.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Proficiency with the following

• Teams
• Zoom
• Adobe
• DocuSign
• SharePoint