Administrative Assistant

Weill Cornell Medicine; New York (NY); On-site; USD 40,000 - 46,000; Full time

Job summary

Weill Cornell Medicine on Manhattan's Upper East Side and Lower East Side is seeking an Administrative Assistant to provide operational, financial and administrative support to the GIM Clinical Operations Support office. You will coordinate calendars, schedule meetings, answer phones, arrange travel, handle procurement and reimbursements, maintain supplies and assist with room reservations and AV setups.

Requirements include a High School Diploma, about two years of administrative experience,

Qualifications

• High School Diploma required.
• Approximately 2 years of administrative support experience.
• Proficient in MS Office Suite and database applications.
• Strong communication and customer service skills.
• Ability to multitask, prioritize, and interact with multiple stakeholders.

Responsibilities

• Coordinate calendars, schedule appointments and meetings.
• Answer phones, respond to inquiries, triage calls.
• Arrange travel and conferences; manage itineraries and reservations.
• Handle procurement and reimbursements; maintain inventory.
• Ensure facilities and AV setup; minor repairs as needed.
• Record and distribute meeting minutes.
• Perform other related duties.

Skills

MS Office Suite

Customer service

Communication

Interpersonal skills

Organization

Multi-tasking

Education

High School Diploma

Job description

Title: Administrative Assistant

Location: Upper East Side; Lower East Side

Org Unit: GIM Clinical Operations Support

Work Days

Weekly Hours: 35.00

Exemption Status: Non-Exempt

Salary Range

Salary Range: $29.18 - $33.46

• As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under supervision, provides operational, financial and administrative support to the office

Job Responsibilities

• Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
• Answers phones, responds to inquiries and triages calls to appropriate personnel.
• Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.
• Responsible for procurement activities related to goods, services, and/or equipment as needed.
• Responsible for disbursement/reimbursement activities as needed.
• Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.
• Ensures that facilities and equipment are in optimal and proper working condition. Coordinates preventative maintenance and repairs as needed. May perform minor repairs if qualified and as needed. May advise on upgrades for performance enhancements.
• Coordinates room reservations and provides on-site support, including assistance with audiovisual equipment set up and refreshments, as needed.
• Initiates and prepares written correspondence as needed and based on functional needs.
• Records and distributes meeting minutes.
• Performs other related duties as assigned.

Education

• High School Diploma

Experience

Approximately 2 years of prior administrative support experience

Knowledge, Skills and Abilities

• Demonstrated proficiency with MS Office Suite and database applications.
• Ability to exercise standards of professionalism, including appearance, presentation and demeanor.
• Ability to demonstrate excellent customer service skills in person, via email and on the telephone.
• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".
• Demonstrated organizational skills and ability to pay close attention to detail.
• Ability to multi-task and self-prioritize work.

Working Conditions/Physical Demands

Standard office work

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