Administrative Assistant

Weill Cornell Medical College; New York (NY); On-site; USD 40,000 - 46,000; Full time

Job summary

Weill Cornell Medical College in New York City seeks an Administrative Assistant to provide office support within GIM Clinical Operations. The role emphasizes calendar coordination, travel planning, procurement, and general administrative tasks.

The ideal candidate has a High School Diploma and about 2 years of experience, with strong MS Office and customer service skills. This non-exempt position offers a 35-hour work week and on-site work in the Upper East Side area.

Qualifications

• High School Diploma required.
• Approximately 2 years of prior administrative support experience.
• Proficiency with MS Office Suite and database applications.
• Excellent customer service and communication skills.
• Ability to multi-task and prioritize work.

Responsibilities

• Coordinate calendars and schedule meetings and appointments.
• Answer phones and triage inquiries to staff.
• Arrange travel and conference logistics.
• Handle procurement and reimbursements.
• Maintain inventory and order supplies.
• Ensure facilities and equipment functioning; coordinate maintenance.
• Support room reservations and AV setup.
• Prepare correspondence and record meeting minutes.
• Perform other duties as assigned.

Skills

MS Office Suite

Database applications

Professionalism

Customer service

Communication

Interpersonal skills

Organizational skills

Multitasking

Education

High School Diploma

Job description

Title: Administrative Assistant

Location: Upper East Side; Lower East Side

Org Unit: GIM Clinical Operations Support

Work Days:

Weekly Hours: 35.00

Exemption Status: Non-Exempt

Salary Range: $29.18 - $33.46

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under supervision, provides operational, financial and administrative support to the office

Job Responsibilities

• Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.

• Answers phones, responds to inquiries and triages calls to appropriate personnel.

• Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.

• Responsible for procurement activities related to goods, services, and/or equipment as needed.

• Responsible for disbursement/reimbursement activities as needed.

• Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.

• Ensures that facilities and equipment are in optimal and proper working condition. Coordinates preventative maintenance and repairs as needed. May perform minor repairs if qualified and as needed. May advise on upgrades for performance enhancements.

• Coordinates room reservations and provides on-site support, including assistance with audiovisual equipment set up and refreshments, as needed.

• Initiates and prepares written correspondence as needed and based on functional needs.

• Records and distributes meeting minutes.

• Performs other related duties as assigned.

Education

• High School Diploma

Experience

Approximately 2 years of prior administrative support experience

Knowledge, Skills and Abilities

• Demonstrated proficiency with MS Office Suite and database applications.

• Ability to exercise standards of professionalism, including appearance, presentation and demeanor.

• Ability to demonstrate excellent customer service skills in person, via email and on the telephone.

• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".

• Demonstrated organizational skills and ability to pay close attention to detail.

• Ability to multi-task and self-prioritize work.

Working Conditions/Physical Demands

Standard office work

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