Administrative Assistant

Beacon Hill; New York (NY); Hybrid; USD 10,000 - 60,000; Full time

Job summary

A top Financial Services firm in Midtown Manhattan seeks a Temp Administrative Assistant to support a Managing Director and Senior Vice Presidents. The role, which is hybrid, involves calendar management, travel coordination, and various administrative tasks. Ideal candidates should have 3+ years of experience and strong proficiency in Microsoft Suite and Concur.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Federal and State Leave Programs

Qualifications

• 3+ years of administrative assistant experience in professional services.
• Strong communication skills with high emotional intelligence.
• Ability to multi-task, prioritize, and maintain confidentiality.

Responsibilities

• Manage calendars, schedule appointments, and confirm meetings.
• Book travel arrangements and manage corporate expenses.
• Assist with various projects including event planning.

Skills

Communication

Organization

Attention to Detail

Discretion

Tools

Microsoft Suite

Concur

Job description

This range is provided by Beacon Hill. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40.00/hr - $40.00/hr

Our client, a top Financial Services firm with an office in Midtown, Manhattan is looking for a Temp Administrative Assistant to support a team in their Technology & Innovations group. This is a long-term temp role starting the middle of July covering a 5-month maternity leave . This is a hybrid position, onsite 4 days/ week and remote 1 day/week. This person will be supporting a Managing Director and 2 Senior Vice Presidents with heavy calendar management, travel booking, expense reports, setting up calls/meetings and other administrative tasks. The ideal candidate has at least 3+ years of administrative experience out of professional services; strong knowledge of Outlook and Concur is ideal. The hours are 9am-5pm (OT not anticipated), with a half hour for lunch. Hourly rate is up to $40/hr depending on experience.

Responsibilities:

• Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Answering calls and acting as a gatekeeper
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor's system
• Completion of detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements including flights, cars, hotels, and other reservations
• Processing of invoices via Coupa
• Assist with a variety of bespoke projects, including event planning, strategic operations, etc.

Qualifications:

• 3+ years of administrative assistant experience supporting a team of 3 or more. Industry is flexible but should be professional services
• Strong communication skills; high EQ
• Ability to operate with discretion (handling sensitive information)
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Perform duties with the highest level of confidentiality and integrity
• Experience with coordinating travel arrangements; familiarity with Concur is preferred
• An autonomous worker with strong follow-through skills
• Ability to build relationships with key players and management
• Extensive familiarity with Microsoft suite
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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