Administrative Assistant

TotalMed Staffing, Inc; New Orleans (LA); On-site; USD 40,000 - 55,000; Full time

Job summary

A staffing company based in New Orleans is looking for an Administrative and Client Support member to join their management team. Responsibilities include responding to client inquiries, coordinating reports, and providing general administrative support. The ideal candidate should have strong communication skills, be adept at managing multiple tasks, and maintain professionalism under pressure. The role requires a high level of confidentiality and a good sense of humor may be beneficial.

Qualifications

• Strong communication skills required.
• Must work well in a fast-paced environment.
• Ability to prioritize effectively and deliver error-free work.

Responsibilities

• Respond to client calls and inquiries.
• Assist with client information database maintenance.
• Coordinate client report production and correspondence.
• Assist in producing client presentations.
• Support ad hoc projects like event planning.
• Provide general administrative support.

Skills

Strong client service orientation

Ability to handle high-level client interactions

High comfort level with computers

Ability to manage multiple tasks

High energy level

Solid work ethic

Composure under pressure

Job description

We have an open position in our management team. This role is a combination of Administrative and client support and requires a candidate with strong communication skills. This person will sit as a member of the team and must be able to work in a fast-paced environment with all different types of people. The team broadly supports the business management and client service needs. We are seeking an employee to join the group.

Responsibilities will include

• Respond to client calls and inquiries
• Assist with the subscription and redemption process, including all aspects of maintaining our client information database
• Coordinate and review monthly and quarterly client report production, audit requests, and other client correspondence
• Assist with production of client and prospect presentations
• Assist with ad hoc projects, e.g., fund launches, event planning, etc.
• Maintain a high-level of confidentiality concerning all client information
• General administrative support (phone coverage, scheduling and coordinating internal and client meetings, travel arrangements,hotel management, expenses, filing, etc. )

Qualifications for this position include

• Strong client service orientation; ability to handle frequent high-level with our client contact with grace and professional judgment
• High comfort level with computers in general
• Ability to manage multiple tasks, prioritize effectively, meet deadlines and deliver high quality, error-free work in a fast-paced environment
• Ease working in a team environment
• High energy level and curiosity to learn and grow
• Solid work ethic, "can do" attitude, initiative and a proactive approach
• Composure/professionalism under pressure
• Good sense of humor always a plus