Administrative Assistant

Gomes Management LLC; New Jersey; On-site; USD 42,000 - 65,000; Full time

Job summary

Gomes Group in Newark, NJ is seeking an organized Office Administrator with HR/recruiting experience to support daily operations and employee management. You will handle records, scheduling, onboarding, and collaboration with leadership to maintain efficient workflows.

The role requires detail orientation, professionalism, and the ability to manage confidential information while supporting compliance across multiple LLCs and real estate portfolios.

Qualifications

• Experience in office administration, recruiting, or HR preferred.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proficient in Google Workspace and hiring platforms.
• Ability to handle confidential information professionally.
• Detail-oriented with strong problem-solving skills.
• CPA credential.
• Experience with multifamily portfolios.
• Experience with acquisitions and financing.
• Oversee multiple LLCs/entities.
• Experience with real estate accounting systems (Yardi, AppFolio, MRI).

Responsibilities

• Office Administration: manage day-to-day operations, maintain records, coordinate schedules, and oversee office maintenance.
• Recruiting & HR: post openings, screen resumes, conduct interviews, assist onboarding, maintain HR records, support engagement.
• Compliance & Documentation: ensure HR policies, confidential information handling, and data integrity.
• Operations Support: assist leadership with administrative tasks and cross-functional coordination.

Skills

Office administration

Recruiting

HR knowledge

Google Workspace

Interviewing

Education

CPA

Tools

Yardi

AppFolio

MRI

Job description

Job Description

About Us

Founded in 2005 and based in Northern New Jersey, Gomes Group is a dynamic, privately-owned collection of companies that has grown from a real estate investment firm into a diversified real estate business with a deep commitment to community and cultural appreciation. Through its ByGomes properties, Gomes Group focuses on inspiring positive change in neighborhoods like Downtown Newark and University Heights - embracing the vibrant culture that makes these communities unique.

Position Overview

We are seeking a highly organized and motivated Office Administrator with experience in recruiting and human resources to support daily business operations and employee management. The ideal candidate is detail-oriented, professional, and capable of handling administrative responsibilities while assisting with hiring, onboarding, and employee relations.

Responsibilities

Office Administration

• Manage day-to-day office operations and administrative tasks


• Maintain organized records, files, and office documentation


• Coordinate meetings, schedules, and company communications


• Order office supplies and oversee general office maintenance


• Assist leadership with operational and administrative support

Recruiting & Human Resources

• Post job openings across hiring platforms and social media


• Screen resumes and coordinate interviews with candidates


• Assist with onboarding and new hire paperwork


• Maintain employee records and HR documentation


• Support employee engagement and internal communication initiatives


• Help ensure company compliance with HR policies and procedures

Qualifications

• Previous experience in office administration, recruiting, or human resources preferred


• Strong communication and interpersonal skills


• Excellent organizational and multitasking abilities


• Proficient in Google Workspace, and hiring platforms


• Ability to handle confidential information professionally


• Detail-oriented with strong problem-solving skills


• Has a CPA


• Has experience with multifamily portfolios


• Has experience with acquisitions and financing


• Can oversee multiple LLCs/entities


• Has experience with Yardi, AppFolio, MRI, or similar real estate accounting systems

Preferred Skills

• Experience scheduling interviews and managing recruitment pipelines


• Familiarity with onboarding processes and employee documentation


• Social media and communication skills are a plus


• Ability to work independently in a fast-paced environment

Schedule & Compensation

• Full-time in-person in Newark, NJ


• Compensation based on experience

Equal Opportunity Employer

Our company is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status. We are committed to providing a work environment that is free from discrimination and harassment and where employees are treated with respect and dignity. We believe that diversity, equity, and inclusion are critical to our success as a company and strive to create a workplace that reflects the communities we serve. All qualified applicants will receive consideration for employment without discrimination.

Company Description

Founded in 2005 and based in Northern New Jersey, Gomes Group is a dynamic, privately-owned collection of companies that has grown from a real estate investment firm into a diversified real estate business with a deep commitment to community and cultural appreciation. Through its ByGomes properties, Gomes Group focuses on inspiring positive change in neighborhoods like Downtown Newark and University Heights - embracing the vibrant culture that makes these communities unique.