Administrative Assistant

Rutgers University; New Brunswick (NJ); On-site; USD 50,000 - 75,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support the Dean of Students Office. This role involves implementing office procedures, scheduling meetings, and assisting with student wellness initiatives. The ideal candidate will demonstrate strong communication skills and computer literacy, contributing to a diverse and respectful workplace. This position offers a unique opportunity to be part of a leading institution dedicated to education and community service, ensuring a supportive environment for both students and staff.

Benefits

Comprehensive Benefit Program

Support for Military Veterans

Diversity and Inclusion Initiatives

Qualifications

• Requires a bachelor's degree or equivalent experience in office administration.
• Knowledge of organization, coordination, and bookkeeping is essential.

Responsibilities

• Assist in scheduling student wellness outreach efforts and meetings.
• Perform office support tasks for the Associate and Assistant Deans.

Skills

Communication Skills

Computer Literacy

Education

Bachelor's Degree in a Related Field

Tools

Maxient

Titanium

Job description

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Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Administrative Assistant for the department of Student Affairs. The Administrative Assistant within the Dean of Students Office is responsible for implementing internal office procedures and guidelines to ensure that operational and administrative systems are maintained in an efficient manner consistent with university and office policies.

Among the key duties of the position are the following:

• Assists in the scheduling of all student wellness outreach efforts, workshops, family meetings, and various unit meetings.
• Performs office support tasks for the Associate and Assistant Deans for Case Management, including scheduling appointments, maintaining calendars.
• Assists in the completion of new initiatives, special projects, and work needed to meet the goals of the Dean of Students Case Management Team.
• Regularly works with Maxient (judicial database) and Titanium, which maintains student records, statistics, reports, and documents.
• Assists in supporting the Dean of Students Case Management Team in research activities, perform fiscal support functions relating to student assistance funds.
• Maintains a high degree of confidentiality and sensitivity in all department matters and will work independently toward continued improvement in the operation and functioning of the offices.
• Requires a bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Requires good communication skills and computer literacy.

Preferred Qualifications

• Prefers experience working with confidential medical and personal documentation.

Physical Demands and Work Environment

Special Conditions

Posting Number

Posting Number 25ST0877

Posting Open Date

Posting Open Date 04/30/2025

Special Instructions to Applicants

Regional Campus

Home Location Campus

Home Location Campus College Ave (RU-New Brunswick)

City

State

State NJ

Position Information Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department SA-Dean of Students Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities. Posting Summary Rutgers, The State University of New Jersey is seeking a Administrative Assistant for the department of Student Affairs. The Administrative Assistant within the Dean of Students Office is responsible for implementing internal office procedures and guidelines to ensure that operational and administrative systems are maintained in an efficient manner consistent with university and office policies.

Among the key duties of the position are the following:

• Assists in the scheduling of all student wellness outreach efforts, workshops, family meetings, and various unit meetings.
• Performs office support tasks for the Associate and Assistant Deans for Case Management, including scheduling appointments, maintaining calendars.
• Assists in the completion of new initiatives, special projects, and work needed to meet the goals of the Dean of Students Case Management Team.
• Regularly works with Maxient (judicial database) and Titanium, which maintains student records, statistics, reports, and documents.
• Assists in supporting the Dean of Students Case Management Team in research activities, perform fiscal support functions relating to student assistance funds.
• Maintains a high degree of confidentiality and sensitivity in all department matters and will work independently toward continued improvement in the operation and functioning of the offices.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Nonexempt Grade 03 Position Salary Annual Minimum Salary 50065.00 Annual Mid Range Salary 62252.00 Annual Maximum Salary 74438.00 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Requires a bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Requires good communication skills and computer literacy.

Preferred Qualifications

• Prefers experience working with confidential medical and personal documentation.

Equipment Utilized Physical Demands and Work Environment Special Conditions Posting Details Posting Number 25ST0877 Posting Open Date 04/30/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus College Ave (RU-New Brunswick) City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing?
  • Yes
  • No

Required Documents

Resume/CV

Cover Letter/Letter of Application

List of Professional References (contact Info)

Optional Documents

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-4444 or e-mail us .

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [e-mail] .

For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or [e-mail] .

To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .