Administrative Assistant

Jackson National Life; Nashville (TN); Presencial; USD 42.000 - 56.000; Jornada completa

Descripción de la vacante

Jackson National Life in Nashville, TN seeks an Administrative Assistant to provide comprehensive support to management, including calendar management, filing, invoice processing, travel planning and expense reporting. You will prepare reports, charts and presentations and help maintain filing systems and communications across the company.

Responsibilities include supporting meeting planning, coordinating office moves, handling confidential information, and ordering office supplies while

Formación

• Requires strong written and verbal communication abilities.
• Ability to edit and compose correspondence and reports.
• 3+ years related experience required.

Responsabilidades

• Schedules and maintains calendar of appointments and meetings.
• Prepares reports, charts, spreadsheets, and presentations; maintains files and records.
• Processes invoices and executive expense reports; handles confidential information.
• Supports travel arrangements and office supply ordering; coordinates announcements.
• Assists with special projects and office moves as needed.

Conocimientos

Communication

Interpersonal skills

Prioritization

Attention to detail

Confidentiality

Verbal communication

Educación

HS Diploma or equivalent

Associate's Degree preferred

Herramientas

MS Office

Email tools

Descripción del empleo

Job Purpose

The Administrative Assistant will provide administrative support for management including filing, invoice processing, travel arrangements, expense reports, meeting planning, calendar maintenance and ordering office supplies, in addition to other duties. The Administrative Assistant will also prepare reports, presentations and other materials.

Essential Responsibilities

• Schedules and maintains calendar of appointments, meetings, travel itineraries and coordinates related arrangements.
• Assists with administrative support including creation and maintenance of reports, charts, spreadsheets, documents and presentations.
• Establishes, maintains and updates files and records.
• Sends company-wide announcements/informational emails.
• Processes financial documents including department invoices and executive expense reports.
• Screens, organizes and prioritizes phone calls, visitors and incoming mail.
• Coordinates office moves, new hire workspace.
• Administers special projects as required.
• May order supplies for the office.

Other Duties

• Performs other duties and/or projects as assigned.

Knowledge, Skills and Abilities

• Solid written and verbal communication skills including the ability to edit and compose correspondence.
• Solid interpersonal skills and ability to communicate effectively with senior management and peers.
• Solid PC skills including MS Office software and other relevant software applications.
• Basic knowledge of financial services industry terminology.
• Ability to prioritize, coordinate multiple activities and follow up on projects with minimum supervision.
• Ability to handle sensitive confidential information.Must be detail oriented and focused on accuracy.

Qualifications

• H.S. Diploma or equivalent (G.E.D.). required.
• Associate's Degree preferred.
• 3+ years related experience required.

Jackson is proud to be an equal opportunity workplace. The Company subscribes to and endorses federal and state laws and regulations relating to equal employment opportunity for all persons without regard to race, color, religion, gender, age, national origin, legally-recognized disability, marital status, legally-protected medical condition, citizenship, ancestry, height, weight, sexual orientation, veteran status, or any other factor not related to the needs of the job. The Company is committed to a policy of equal opportunity. Company facilities and campuses are tobacco-free environments.