Administrative Assistant

The Jackson National Life Insurance Company; Nashville (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

The Jackson National Life Insurance Company is seeking an Administrative Assistant to provide comprehensive administrative support for senior management, including calendar management, travel arrangements, expense processing, reporting and presentation preparation.

Responsibilities include scheduling, document preparation, file management, handling confidential information, coordinating office operations, and supporting special projects as needed.

Qualifications

• Solid written and verbal communication skills; ability to edit and compose correspondence.
• Strong interpersonal skills and ability to communicate with senior management and peers.
• Ability to prioritize, coordinate multiple activities and follow up on projects with minimal supervision.

Responsibilities

• Schedules and maintains calendar of appointments, meetings, travel itineraries and coordinates related arrangements.
• Assists with administrative support including creation and maintenance of reports, charts, spreadsheets, documents and presentations.
• Establishes, maintains and updates files and records.
• Sends company-wide announcements/informational emails.
• Processes financial documents including department invoices and executive expense reports.
• Screens, organizes and prioritizes phone calls, visitors and incoming mail.
• Coordinates office moves, new hire workspace.
• Administers special projects as required.
• May order supplies for the office.
• Other duties as assigned.

Skills

Written & verbal communication

Interpersonal skills

Multi-task coordination

Confidential information handling

Attention to detail

Education

H.S. Diploma or equivalent

Associate's Degree preferred

Tools

MS Office

Job description

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Job Purpose

The Administrative Assistant will provide administrative support for management including filing, invoice processing, travel arrangements, expense reports, meeting planning, calendar maintenance and ordering office supplies, in addition to other duties. The Administrative Assistant will also prepare reports, presentations and other materials.

Essential Responsibilities

• Schedules and maintains calendar of appointments, meetings, travel itineraries and coordinates related arrangements.
• Assists with administrative support including creation and maintenance of reports, charts, spreadsheets, documents and presentations.
• Establishes, maintains and updates files and records.
• Sends company-wide announcements/informational emails.
• Processes financial documents including department invoices and executive expense reports.
• Screens, organizes and prioritizes phone calls, visitors and incoming mail.
• Coordinates office moves, new hire workspace.
• Administers special projects as required.
• May order supplies for the office.
• Other Duties Performs other duties and/or projects as assigned.

Knowledge, Skills and Abilities

• Solid written and verbal communication skills including the ability to edit and compose correspondence.
• Solid interpersonal skills and ability to communicate effectively with senior management and peers.
• Solid PC skills including MS Office software and other relevant software applications.
• Basic knowledge of financial services industry terminology.
• Ability to prioritize, coordinate multiple activities and follow up on projects with minimum supervision.
• Ability to handle sensitive confidential information.
• Must be detail oriented and focused on accuracy.

Qualifications

• H.S. Diploma or equivalent (G.E.D.). required.
• Associate's Degree preferred.
• 3+ years related experience required.

Company Culture and Equal Opportunity

Jackson is proud to be an equal opportunity workplace.

The Company subscribes to and endorses federal and state laws and regulations relating to equal employment opportunity for all persons without regard to race, color, religion, gender, age, national origin, legally-recognized disability, marital status, legally-protected medical condition, citizenship, ancestry, height, weight, sexual orientation, veteran status, or any other factor not related to the needs of the job.

The Company is committed to a policy of equal opportunity.

Company facilities and campuses are tobacco-free environments.

At Jackson, our employees are empowered to bring a fresh perspective, confront new challenges, and define their own career paths.

We value the unique perspectives and innovative ideas that come from our employees' diverse backgrounds.

Jackson is the marketing name for Jackson National Life Insurance Company (Home Office: Lansing, Michigan) and Jackson National Life Insurance Company of New York (Home Office: Purchase, New York).

Jackson National Asset Management, LLC (JNAM) located in Chicago, Illinois, is an SEC-registered investment adviser and Jackson subsidiary.

Annuities are distributed by Jackson National Life Distributors LLC, Member FINRA.

Jackson companies offer an outstanding benefits package including competitive pay, bonuses, comprehensive health insurance benefits, a matching 401(k) retirement plan, adoption assistance, education matching gift program and dependent tuition program.

To learn more about Jackson's financial strength and results, visit jackson.com.