Administrative Assistant

Howard Hanna; Mount Sinai (NY); On-site; USD 25,000 - 30,000; Part time

Job summary

Howard Hanna Real Estate Services in Mount Sinai, NY is seeking an Administrative Assistant to support the branch under the Sales Office Manager. The role covers administrative, secretarial and advertising duties, with hours Monday through Friday from 10:00 AM to 4:00 PM at the Mount Sinai office.

The position requires strong clerical and customer service skills, proficiency with Word, Excel and Outlook, and experience managing social media content using Canva.

Qualifications

• High school diploma required; business school education desirable.
• Experience in office administrative role preferred.
• Strong customer service and professional communication skills.
• Experience managing social media and Canva is a plus.

Responsibilities

• Processes and maintains accurate records of real estate transactions.
• Manage and maintain the office’s social media platforms and Canva-created materials.
• Order signs and maintain office sign inventory.
• Maintain Lock Box inventory and logs.
• Perform general secretarial duties for the office manager and sales agents.
• Process checks for funds involved in real estate transactions.
• Process documents for new agents, including dues and board fees.
• Update real estate transactional data in the computer system.
• Answer phones and greet visitors.
• Request service for machines and order office supplies; keep the office neat.
• May perform other duties as assigned.

Skills

Customer service

Professional communication

Clerical skills

Social media management

Typing accuracy

Education

High school diploma

Business school education desirable

Tools

Word

Excel

PowerPoint

Publisher

Outlook

Job description

SUMMARY:

Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents.

Monday thru Friday: 10:00AM to 4:00PM
Office Location: 354 NY-25A, Mount Sinai, NY 11766

DUTIES & RESPONSIBILITIES:

• Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department.
• Manage and maintain the office’s social media platforms (Instagram, Facebook, LinkedIn) by creating, updating, and scheduling content; design graphics and promotional material using Canva.
• Orders installation and removal of signs, as well as maintains office sign inventory.
• Accurately maintains the Lock Box inventory and logs.
• Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents.
• Processes checks for funds involved in real estate transactions.
• Processes documents for new agents, including dues, board fees and applications.
• Updates real estate transactional data into computer system.
• Answers telephone and greets visitors.
• Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.
• May perform other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills.
• Ability to communicate professionally in oral and written fashion.
• Must possess strong clerical, statistical and administrative skills.
• Prior experience managing or contributing to office social media accounts and creating materials using Canva preferred.
• Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy.
• Prior experience in an office administrative role is preferred.
• High school diploma required; business school education desirable;
• Knowledge of basic accounting, bookkeeping and computer skills required.
• Ability to work independently on confidential material
• Must possess good judgment and problem solving skills.
• Ability to maintain skills required through training offered by the company or outside sources.

The hourly rate is based on location and experience ranging from $18-$22 per hour.

HowardHanna.com

Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.