Real Estate Administrative Assistant & Transactions Support

Howard Hanna; City of Norwich (NY); On-site; USD 22,000 - 28,000; Full time

Job summary

Howard Hanna Real Estate Services is seeking an Administrative Assistant to support the branch office and sales agents. The role includes handling administrative, secretarial, and advertising tasks, with an hourly rate ranging from $16-20 based on location and experience.

Office is located at 6095 St, Hwy 12, Norwich, NY 13815. The position requires strong clerical, computer, and communication skills, high school diploma, and preferred office experience.

Qualifications

• Must have strong clerical, statistical and administrative skills.
• Proven computer skills with Word, Excel, PowerPoint, Publisher and Outlook.
• Prior office administrative experience preferred.
• High school diploma required; business school education desirable.
• Ability to work independently with confidential material.

Responsibilities

• Processes and maintains accurate records of all real estate transactions as required by state and Howard Hanna policies.
• Collects, types and processes advertisements for newspapers and TV in conjunction with Marketing.
• Orders installation and removal of signs and maintains office sign inventory.
• Maintains Lock Box inventory and logs.
• Performs general secretarial duties for the office manager and sales agents.
• Processes checks for funds involved in real estate transactions.
• Processes documents for new agents, including dues, board fees and applications.
• Updates real estate transaction data in the computer system.
• Answers phone and greets visitors.
• Requests service when machines need repair; orders office supplies; maintains neat office.
• May perform other duties as assigned.
• Process earnest money and commission check deposits
• Coordinate and process files with the TC team

Skills

Customer service

Communication skills

Typing

Clerical skills

Microsoft Office

Education

High school diploma

Business school education desirable

Tools

Word

Excel

PowerPoint

Publisher

Outlook

Job description

Howard Hanna Real Estate Services is seeking an Administrative Assistant to support the branch office and sales agents. The role includes handling administrative, secretarial, and advertising tasks, with an hourly rate ranging from $16-20 based on location and experience.

Office is located at 6095 St, Hwy 12, Norwich, NY 13815. The position requires strong clerical, computer, and communication skills, high school diploma, and preferred office experience.