Administrative Assistant

Howard Hanna Real Estate Services; Mount Sinai (NY); On-site; USD 51,577,000 - 63,039,000; Full time

Job summary

Howard Hanna Real Estate Services in Mount Sinai, NY, seeks an Administrative Assistant to support the branch and sales agents, under the Sales Office Manager. Hours are 10:00AM–4:00PM, Monday through Friday, at 354 NY-25A, Mount Sinai, NY 11766.

Responsibilities include recordkeeping for real estate transactions, Canva-based social media content, signs and lock box management, clerical duties, and agent onboarding support.

Qualifications

• High school diploma required; business school education desirable.
• Experience in office administration and basic bookkeeping preferred.
• Experience managing office social media accounts and creating Canva materials is a plus.

Responsibilities

• Process and maintain records of real estate transactions and report to Office Manager and Accounting.
• Manage and maintain office social media (Instagram, Facebook, LinkedIn); design graphics in Canva.
• Order/install/remove signs and maintain sign inventory; manage Lock Box inventory.
• Perform general secretarial duties (typing, filing) for the Office Manager and agents.
• Process checks related to real estate transactions and onboarding documents for new agents.
• Update real estate data in computer systems and greet visitors.

Skills

Customer service

Professional communication

Clerical/administrative

Social media management

Typing accuracy

Problem solving

Independent work

Education

High school diploma

Business school education desirable

Tools

Canva

Microsoft Office

Job description

SUMMARY:

Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents.

Monday thru Friday: 10:00AM to 4:00PM
Office Location: 354 NY-25A, Mount Sinai, NY 11766

DUTIES & RESPONSIBILITIES:

• Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department.
• Manage and maintain the office’s social media platforms (Instagram, Facebook, LinkedIn) by creating, updating, and scheduling content; design graphics and promotional material using Canva.
• Orders installation and removal of signs, as well as maintains office sign inventory.
• Accurately maintains the Lock Box inventory and logs.
• Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents.
• Processes checks for funds involved in real estate transactions.
• Processes documents for new agents, including dues, board fees and applications.
• Updates real estate transactional data into computer system.
• Answers telephone and greets visitors.
• Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.
• May perform other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills.
• Ability to communicate professionally in oral and written fashion.
• Must possess strong clerical, statistical and administrative skills.
• Prior experience managing or contributing to office social media accounts and creating materials using Canva preferred.
• Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy.
• Prior experience in an office administrative role is preferred.
• High school diploma required; business school education desirable;
• Knowledge of basic accounting, bookkeeping and computer skills required.
• Ability to work independently on confidential material
• Must possess good judgment and problem solving skills.
• Ability to maintain skills required through training offered by the company or outside sources.

The hourly rate is based on location and experience ranging from $18-$22 per hour.

HowardHanna.com

Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.