Administrative Assistant

Howard Hanna Real Estate Services; Napoleon (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Howard Hanna Real Estate Services in Napoleon, OH seeks an Administrative Assistant to support the branch and sales agents with essential clerical, advertising and secretarial duties. This role handles records, meetings, social media updates, signage, and transaction documentation to ensure accurate, timely processing and professional client service.

The position requires a high school diploma, strong computer skills, and the ability to work independently on confidential material while

Qualifications

• High school diploma required; business school education desirable.
• Prior experience in an office administrative role preferred.
• Strong clerical, statistical and administrative skills.
• Proven computer skills with Word, Excel, PowerPoint, Publisher and Outlook.

Responsibilities

• Process and maintain accurate records of real estate transactions.
• Manage and maintain the office's social media platforms (Instagram, Facebook, LinkedIn).
• Order and maintain office signs; manage sign inventory.
• Maintain Lock Box inventory and logs.
• Perform general secretarial duties for the office manager and sales agents.
• Process checks for funds involved in real estate transactions.
• Prepare documents for new agents, including dues and board fees.
• Update real estate transaction data in the system.
• Answer phones and greet visitors.
• Request service for repairs; order office supplies; keep the office neat.

Skills

Customer service

Professional communication

Typing accuracy

Clerical skills

Problem solving

Education

High school diploma

Business school education desirable

Tools

Word

Excel

PowerPoint

Publisher

Outlook

Job description

SUMMARY

Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents.

This position will support our Napoleon, Wauseon, and Defiance offices.

DUTIES & RESPONSIBILITIES

• Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department.
• Manage and maintain the office's social media platforms (Instagram, Facebook, LinkedIn) by creating, updating and scheduling content; design graphics and promotional material using Canva.
• Orders installation and removal of signs, as well as maintains office sign inventory.
• Accurately maintains the Lock Box inventory and logs.
• Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents.
• Processes checks for funds involved in real estate transactions.
• Processes documents for new agents, including dues, board fees and applications.
• Updates real estate transaction data into computer system.
• Answers telephone and greets visitors.
• Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.
• May perform other duties as assigned.

TRANSACTION SUPPORT

• Process earnest money and commission check deposits
• Co-ordinate and process files in conjunction with the TC team

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills.
• Ability to communicate professionally in oral and written fashion.
• Must possess strong clerical, statistical and administrative skills.
• Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy.
• Prior experience in an office administrative role is preferred.
• High school diploma required; business school education desirable.
• Knowledge of basic accounting, bookkeeping and computer skills required.
• Ability to work independently on confidential material
• Must possess good judgment and problem solving skills.
• Ability to maintain skills required through training offered by the company or outside sources.

HowardHanna.com

Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.