ADMINISTRATIVE ASSISTANT

MMS Group; Mount Carmel (Northumberland County); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

401(k) retirement savings plan

Company-paid certifications and licens

Job summary

MMS Group is seeking a part-time Administrative Assistant to support the Property Manager in the management of a 100-unit residential property in Mount Carmel, PA.

Responsibilities include answering phones, greeting tenants, preparing correspondence, logging complaints, assisting with monthly financial reports, and maintaining files while using Microsoft Office and property management software. Excellent communication and organizational skills are essential.

Qualifications

• Residential property experience preferred.
• High school education or equivalent required.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with RealPage OneSite or similar property management software a plus.

Responsibilities

• Answer phones and greet tenants in a professional manner.
• Compose and type all correspondence and documents.
• Maintain professional communication with residents, applicants and vendors.
• Log all owner and resident complaints and promptly dispatch maintenance personnel.
• Assist with the preparation of monthly Financial Reports.
• Maintain files and paperwork.
• Work independently, organize tasks, manage time, and prioritize projects.
• Perform other duties as outlined in the job description.

Skills

Independence

Problem-solving

Organizational Skills

Communication

Language: Bilingual

Confidentiality

Education

High school education or equivalent

Tools

Microsoft Office (Word, Excel, Outlook)

RealPage OneSite or similar PM software

Job description

Are you an experienced Administrative Assistant ready to join our fantastic team of professionals? MMS Group is on the hunt for someone like YOU! Our Administrative Assistants support the Property Manager with the overall management of our residential properties.

MMS Group is seeking a part-time Administrative Assistant for a 100-unit residential property located in Mount Carmel, PA.

Key Responsibilities:

• Customer Service: Answer phones and greet tenants in a professional manner
  Correspondence: Compose and type all correspondence and documents
  Professional Communication: Maintain professional communication with residents, applicants and vendors
  Complaint Logging: Log all owner and resident complaints and promptly dispatch maintenance personnel
  Financial Reports: Assist with the preparation of monthly Financial Reports
  File Management: Maintain files and paperwork
  Task Management: Work independently, organize tasks, manage time, and prioritize projects
  Additional Duties: Perform other duties as outlined in the job description.

Desired Skills:

• Independence: Able to work in a challenging environment with minimal direction.
• Problem-solving: Solution-based thinking skills are highly valued.
• Organizational Skills: Ability to work independently, organize tasks, manage time, and prioritize projects.
• Communication: Excellent verbal and written communication skills
• Language: bilingual skills a plus
• Confidentiality: Ability to maintain confidentiality at all times

Requirements:

• Experience: Administrative assistant in a residential setting preferred
• Education: High school education or equivalent
• Computer Skills: Proficient in Microsoft Office (Word, Excel, Outlook).
• Software Proficiency: Experience with RealPage OneSite or similar property management software a plus

About Us:

For fifty years, MMS Group and its affiliates (Arco Management and TUC Management) have been dedicated to quality property management. Our growing portfolio exceeds 40,000 residential units and includes affordable housing cooperatives, subsidized rental properties, supportive housing, and conventional apartment buildings. Our clients include progressive building owners, governmental agencies, real estate entrepreneurs, financiers, not-for-profit organizations, and cooperative and condominium boards. While each community and client are unique, each share our singular commitment to excellence.

Why join our Team?

We invite you to join our growing team of dedicated professionals in a high-tech environment. We offer competitive salaries, benefits, and opportunities for growth and advancement through continuous training and education programs. Contact us today to see how you can achieve your MMS Edge.

Perks and Benefits:

MMS Group believes in a healthy work-life balance. Keeping our employees in mind, here is a list of a few benefits we offer:

• Retirement Savings: Company-matched 401(k) retirement savings plan.
• Certifications and Licensing: Company-paid certifications and licensing.
• And much more!

Equal Opportunity Employer