Administrative Assistant

Mms-Group; Irvington (NJ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid holidays

Paid time off

Healthcare plans

Health Reimbursement Account

Life insurance

401(k) retirement savings

Certifications and licensing

Job summary

MMS Group, Irvington, NJ, is seeking an Administrative Assistant to support the Property Manager in the management of a 152-unit residential property in Irvington. The role emphasizes professional tenant interactions, documentation, and timely communication.

Candidates should have a high school diploma, proficiency in Microsoft Office, and familiarity with property management software such as RealPage OneSite. Bilingual skills are a plus, and confidentiality is essential.

Qualifications

• Independence for working with minimal direction.
• Strong problem-solving and solution-based thinking.
• Excellent organizational and time-management abilities.

Responsibilities

• Answer phones and greet tenants professionally.
• Prepare and type all correspondence and documents.
• Maintain professional communication with residents, applicants and vendors.
• Log all owner and resident complaints and promptly dispatch maintenance personnel.
• Assist with the preparation of monthly Financial Reports.
• Maintain files and paperwork.
• Plan and prioritize tasks; work independently.
• Perform other duties as outlined in the job description.

Skills

Independence

Problem-solving

Organizational skills

Communication

Bilingual

Confidentiality

Education

High school diploma or equivalent

Tools

RealPage OneSite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Irvington, NJ, US

11 days ago Requisition ID: 13703

Are you an experienced Administrative Assistant ready to join our fantastic team of professionals? MMS Group is on the hunt for someone like YOU! Our Administrative Assistants support the Property Manager with the overall management of our residential properties.

MMS Group is seeking an Administrative Assistant for a 152-unitresidential property located in Irvington, NJ.

Key Responsibilities:

Customer Service: Answer phones and greet tenants in a professional manner

Correspondence: Compose and type all correspondence and documents

Professional Communication: Maintain professional communication with residents, applicants and vendors

Complaint Logging: Log all owner and resident complaints and promptly dispatch maintenance personnel

Financial Reports: Assist with the preparation of monthly Financial Reports

File Management: Maintain files and paperwork

Task Management: Work independently, organize tasks, manage time, and prioritize projects

Additional Duties: Perform other duties as outlined in the job description.

Desired Skills:

Independence: Able to work in a challenging environment with minimal direction.

Problem-solving: Solution-based thinking skills are highly valued.

Organizational Skills: Ability to work independently, organize tasks, manage time, and prioritize projects.

Communication: Excellent verbal and written communication skills

Language: bilingual skills a plus

Confidentiality: Ability to maintain confidentiality at all times

Requirements:

Experience: Administrative assistant in a residential setting preferred

Education: High school education or equivalent

Computer Skills: Proficient in Microsoft Office (Word, Excel, Outlook).

Software Proficiency: Experience with RealPage OneSite or similar property management software a plus

About Us:

For fifty years, MMS Group and its affiliates (Arco Management and TUC Management) have been dedicated to quality property management. Our growing portfolio exceeds 40,000 residential units and includes affordable housing cooperatives, subsidized rental properties, supportive housing, and conventional apartment buildings. Our clients include progressive building owners, governmental agencies, real estate entrepreneurs, financiers, not-for-profit organizations, and cooperative and condominium boards. While each community and client are unique, each share our singular commitment to excellence.

We invite you to join our growing team of dedicated professionals in a high-tech environment. We offer competitive salaries, benefits, and opportunities for growth and advancement through continuous training and education programs. Contact us today to see how you can achieve your MMS Edge.

Perks and Benefits:

MMS Group believes in a healthy work-life balance. Keeping our employees in mind, here is a list of a few benefits we offer:

• Paid Holidays: 12 paid holidays per year.
• Paid Time-Off: Up to 2 weeks PTO in the first year, increasing with tenure.
• Healthcare Plans: Comprehensive Medical, Dental, and Vision plans are available after 60 days of employment.
• Health Reimbursement Account: Up to $3K per calendar year.
• Life Insurance: Company-paid life insurance.
• Retirement Savings: Company-matched 401(k) retirement savings plan.
• Certifications and Licensing: Company-paid certifications and licensing.

And much more!