Administrative Assistant

Concordia College; Moorhead (MN); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Health Insurance

Health Savings Account

Flexible Spending Account

Vision Insurance

Dental Insurance

Retirement Plan

Long-Term Disability Insurance (full‑t

Life Insurance (full-time)

13 Paid holidays

MN Paid Family and Medical Leave

Tuition benefits

Job summary

Concordia College in Moorhead is seeking an Administrative Assistant to support Concordia Dining Services. You will handle scheduling, hiring, communications, and daily operations serving students, employees, alumni, and guests. Hours are Monday–Friday 9:00 a.m.–3:30 p.m.

(75% FTE) to 8:00 a.m.–4:30 p.m. (1.0 FTE) with rare evenings. The role includes benefits, paid time off, and tuition assistance, with an emphasis on customer service, confidentiality, and teamwork.

Qualifications

• High school diploma or GED.
• Associate degree in business/related field or equivalent experience with 1 year full-time work.
• One-year related scheduling and/or hiring & staff experience (preferred).

Responsibilities

• Support the mission and vision of Concordia College and demonstrate the competencies defined for this position.
• Administrative and cash handling tasks; prepare meeting materials; supply orders; manage campus ID services.
• Coordinate student scheduling and maintain student schedules using scheduling software.
• Hire and staff support; arrange interview times; prepare interview materials; onboarding activities.
• Communicate with internal and external customers; prepare content for materials and monitor department webpages.
• Other duties as assigned

Skills

Verbal communication

Written communication

Microsoft Office & Teams

Timekeeping procedures

Scheduling coordination

Staff recruitment

Confidentiality

Customer service

Education

High school diploma or GED

Associate degree or equivalent experience

Tools

Scheduling software

Job description

Position Details

Position Title: Administrative Assistant

Position Type: Staff

Location: Moorhead

Employment Type: Hourly Non-Exempt

Benefit Eligible:

General Employment Period: January - December

General Work Schedule (days of week): Monday - Friday, with rare evenings and weekends

General shift hours: 9:00 a.m. - 3:30 p.m. (.75 FTE) to 8:00 a.m. - 4:30 p.m. (1.0 FTE) with rare other shifts as assigned

Why Concordia?

At Concordia Dining Services, every meal is an opportunity to create community, and every great dining experience begins behind the scenes. As our Administrative Assistant, you'll help keep the department running smoothly by supporting scheduling, hiring, communications, and daily operations that allow our team to serve students, employees, alumni, and guests every day.

If you enjoy bringing order to complexity, supporting others, and being the person who helps everything come together, Concordia Dining Services offers a unique opportunity to build a rewarding career in a respectful and supportive environment. Enjoy consistent schedules, outstanding benefits, generous paid time off, tuition benefits, and the opportunity to play an essential role in one of the most visible departments on campus.

About the Role

The primaryresponsibility of this position is to provide administrative support of keyfunctions for the Dining Services office operations, including coordination ofstudent scheduling; office services; hiring and staff support; and communicationand webpage support.

What You’ll Do

1. Support the mission and vision of Concordia College and demonstrate the competencies as defined for this position.
2. Administrative and Cash Handling Support
   1. Prepare meeting materials;
   2. Assist with cash handling tasks as needed;
   3. Prepare and place supply orders for operational supplies and equipment;
   4. Support daily operation of campus ID card services;
   5. Provide courteous and professional customer service by responding to questions and resolving concerns in person, by phone, and through email. Monitor departmental inboxes and resolve or redirect messages.
3. Coordination of Student Scheduling
   1. Maintain student schedules and enter data as needed using scheduling software;
   2. Coordinate and schedule high school employees;
   3. Monitor and coordinate student substitutions and student timekeeping; enter data as necessary;
   4. Conduct orientation of new student employees; monitor, support, and uphold student employee policies;
   5. Assist with planning and executing student employment recruitment activities such as tabling, job fairs, and outreach.
4. Hiring and Staff Support
   1. Arrange interview times with hiring managers;
   2. Schedule interview space;
   3. Prepare interview materials;
   4. Assist with maintaining accurate information in the campus human resource information system and files;
   5. Conduct initial onboarding activities for new staff employees;
   6. Prepare uniform orders and maintain inventory levels;
   7. Coordinate and schedule on-call employees;
   8. Place orders for temporary labor; greet temporary labor staff and direct to the assigned work area.
5. Communication and Webpage Support
   1. Prepare professional communication for internal and external customers and potential customers, including use of social and other media relevant to college students;
   2. Write content for electronic and print materials, including but not limited to materials related to meal plans, ID cards, catering, contract services, residential dining, and retail operations.
   3. Monitor departmental webpages to ensure information remains updated; prepare updated/revised information.
6. Other duties as assigned

You’ll thrive here if you:

• Enjoy keeping people, projects, and schedules organized.
• Like being the person others can count on to keep things running smoothly behind the scenes.
• Take pride in providing exceptional customer service and professional communication.
• Enjoy balancing a variety of responsibilities and shifting priorities throughout the day.
• Appreciate working collaboratively with colleagues while also managing projects independently.
• Want to build a career where your work supports the team that helps create a welcoming campus community.

Qualifications

Minimum Qualifications:

• High school diploma (or GED);
• Associate degree in business, management, or related field OR equivalent experience with one year of full-time work equal to one year of education.

Preferred Qualifications:

1. One-year related scheduling and/or hiring & staff support experience.

Skills and Abilities

• Exceptional verbal and written communication skills, including proper grammar, spelling, and punctuation;
• Highly skilled in Microsoft Office and Teams;
• Knowledge of timekeeping procedures;
• Knowledge of work schedules and coordination of multiple staffing needs into a single schedule; student employee recruitment;
• Understanding of the unique environment of communication on a college campus with focus on young adults;
• Able to manage multiple projects in a timely manner;
• Able to work effectively in a team environment as well as ability to self-manage;
• Able to work with diverse groups of people;
• Abilityto maintain confidentiality and exercise discretion when handlingsensitive information and records;
• Ability to engageour customers with an attitude of willingness and dedication to serve.

Position Opening Date: 8/7/2026

Open Until Filled: Yes

Screening Begins: 8/10/2026

Benefits and Salary

• Health Insurance
• Health Savings Account
• Flexible Spending Account
• Vision Insurance
• Dental Insurance
• Preventative Chiropractic Program
• Retirement Plan
• Long-Term Disability Insurance (full-time only)
• Life Insurance (full-time only)
• 13 Paid holidays including the time off between Christmas and New Year's
• MN Paid Family and Medical Leave
• Up to 100% tuition with discounts and scholarships for yourself and dependents at Concordia College and Concordia Language Villages
• Up to 50% tuition discount for dependents with Oak Grove Lutheran Schools
• Up to 100% tuition discounts for dependents with participating partners: CIC-TEP, ELCA schools, and Tuition Exchange Inc.
• Extras: access to athletic facilities, library, fitness classes, athletic events, theatre events, purchase dining on campus, free MATbus rides
• Salary – 17.39 - 20.50USDHourly Wage

The final salary will be determined based on factors such as education, experience, skills, certifications, and alignment with the position's requirements. Other considerations may include internal equity and market conditions.

Employment Contingencies:

Background Check

Documents Needed to Apply

• Required Documents
  • None
• Optional Documents
  • Resume/Curriculum Vitae
  • Cover Letter
  • List of References
  • Licensure
  • Certification
  • Training
  • Other

Concordia College does not discriminate against any employee or applicant for employment on the basis of race, color, creed, sex, religion, national origin, age, veteran status, disability, genetic information, sexual orientation, gender identity, marital status, familial status, public assistance status, membership or activity in a local human rights commission, or any other legally protected status. The College is committed to providing equal opportunity in employment and fostering an inclusive and respectful environment for all. Reasonable accommodations are available to qualified individuals with disabilities throughout the recruitment process.

Inquiries regarding this policy may be directed to the Office of Human Resources, Concordia College, 901 8th Street South, Moorhead, MN 56562, 218-299-3339.