Administrative Assistant

Greif; Montgomery (AL); On-site; USD 97,423,872 - 111,750,912; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Paid time off

Job summary

Greif, a leading industrial packaging company, is seeking an experienced office administrator in Los Angeles. Under limited supervision, you will perform complex clerical tasks and prepare correspondence, invoices, statements, and checks, while routing mail and handling general office duties.

You will support HR processes, accounts payable/receivable, timekeeping, and payroll support. This role requires strong communication, attention to detail, and proactive project assistance in a fast-paced

Qualifications

• High School diploma or equivalent.
• Six or more years of experience in a similar role.
• Experience: HR (3 years), administrative (4 years), accounts payable (3 years), accounts receivable (3 years), manufacturing (1 year).
• Proficient in Microsoft Office Suite and basic office equipment.
• Willing to relocate to Los Angeles, CA before starting work.

Responsibilities

• Direct office activities to maintain efficiency and compliance with policies.
• Invoicing, timekeeping, accounts payable, general ledger entry, reconciliations, petty cash.
• Support colleagues and managers with ad‑hoc or special projects.
• Negotiate pricing on materials and office supplies and supply local items.
• Process attendance, reimbursements, leaves of absence, and other HR paperwork.
• Assist with payroll support and employee events coordination.

Skills

Microsoft Office

Office equipment

Clerical procedures

Communication

Attention to detail

Education

High School diploma or equivalent

Job description

Greif is a leading supplier of industrial packaging products and services, growing from its beginnings in Cleveland, Ohio to a global footprint across more than 30 countries and 200-plus locations.

Role Overview

Under limited supervision, performs more complex and non‑routine office support and clerical services. Responsibilities include preparing correspondence, receipts, invoices, statements and checks; operating office equipment; routing mail; answering phones; running errands; and sorting and preparing documents.

Key Responsibilities

• Direct office activities and functions to maintain efficiency and compliance with company policies.
• Perform administrative duties such as invoicing, timekeeping, accounts payable, general ledger entry, reconciliations, petty cash duties, human resource processes, and coordination of office supplies.
• Support colleagues and managers with ad‑hoc or special projects as requested.
• Negotiate pricing on materials and office supplies, and supply local items (uniforms, supplies, machine parts).
• Process paperwork for attendance, reimbursements, hearing tests, grievance files, leaves of absence, sickness/accident claims, retirements and terminations.
• Assist with coordination of employee events and payroll support.
• Screen employment applications and coordinate interviews, physical examinations, and background checks.
• Administer and implement safety programs to support a safe workplace environment, including reporting workers’ compensation injuries and maintaining the OSHA log.
• Treat complex calls from colleagues, prepare messages, and troubleshoot issues.
• Sort incoming mail and deliver to appropriate departments or colleagues; process outgoing mail.
• Maintain filing systems manually or electronically.
• Perform other related duties as assigned.

Qualifications

• Education: High School diploma or equivalent. Six or more years of experience in a similar role.
• Experience: Human resources (3 years), administrative (4 years), accounts payable (3 years), accounts receivable (3 years), manufacturing (1 year).
• Knowledge:
• Proficient in Microsoft Office Suite.
• Proficient in basic office equipment such as copiers, fax machines, and calculators.
• Strong understanding of clerical procedures, record‑keeping, and filing systems.
• Excellent verbal and written communication and customer service skills.
• Strong attention to detail.
• Must be willing to relocate to Los Angeles, CA before starting work.

Employment Details

• Job Type: Full‑time
• Pay: $34.00 – $39.00 per hour
• Location: Los Angeles, CA

Benefits

Greif offers a comprehensive benefits package, including medical, dental, paid time off, and other competitive benefits available for eligible colleagues effective day one.

EEO Statement

Greif, Inc. is an equal opportunity employer. We will not discriminate against any applicant or employee on the basis of sexual orientation, gender identity, race, gender, religion, age, national origin, color, disability, or veteran status. EOE/Minority/Female/Disabled/Veteran. For more information read Greif’s Equal Opportunity Policy: http://www.greif.com/wp-content/uploads/2023/04/HR-101-Equal-Employment-Opportunity-Policy-English.pdf