Administrative Assistant

TempWorks Software Incorporated; Mobile (AL); On-site; USD 15,911 - 22,661; Full time

Job summary

A software company in Mobile, Alabama is seeking an Administrative Assistant. The role involves managing calendars, scheduling meetings, answering phones, and preparing documents. Ideal candidates will have strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office Suite. This position offers a pay rate of $14 per hour with working hours from Monday to Friday, 7:30 am to 4:30 pm.

Qualifications

• Strong organizational skills required.
• Excellent communication skills needed.
• Proficiency in Microsoft Office Suite is essential.

Responsibilities

• Manage calendars, schedule meetings, and arrange travel.
• Answer phones, take messages, and handle emails.
• Prepare reports, memos, and maintain organized filing systems.
• Greet visitors and provide customer service.
• Maintain databases and assist with data entry.

Skills

Strong organizational skills

Excellent communication skills (written and verbal)

Proficiency in relevant computer software (e.g., Microsoft Office Suite)

Time management skills

Attention to detail

Ability to multitask and prioritize tasks

Job description

Administrative Assistant Role:

Core Duties

• Scheduling and Calendar Management: Managing calendars, scheduling meetings, appointments, and travel arrangements.
• Communication: Answering phones, taking messages, handling emails, and distributing correspondence.
• Document Management: Preparing reports, memos, letters, and other documents; maintaining organized filing systems (both physical and digital).
• Office Support: Ordering supplies, maintaining office equipment, and assisting with general office tasks.

Additional Responsibilities

• Customer Service: Greeting visitors and providing information.
• Data Entry and Management: Maintaining databases and spreadsheets.
• Meeting Coordination: Preparing agendas, taking minutes, and distributing meeting materials.
• Project Support: Assisting with various projects and initiatives.

Skills Required

• Strong organizational skills.
• Excellent communication skills (written and verbal).
• Proficiency in relevant computer software (e.g., Microsoft Office Suite).
• Time management skills.
• Attention to detail.
• Ability to multitask and prioritize tasks.
• Pay Rate: $14/hr.
• Hours: Monday-Friday 7:30 am-4:30 pm.