Administrative Assistant

Stefanini; Missouri; Presencial; USD 36 000 - 39 000; Tempo integral

Resumo da oferta

Stefanini is seeking an Administrative Assistant for our St. Louis, MO location. This role will manage daily office functions, arrange travel and meetings, and support onboarding. The ideal candidate will have strong MS Office skills, excellent communication, and the ability to work across teams.

Travel between offices is required (10%). The position is 100% onsite with a 34-hour work week and a competitive pay range of $26.00–$28.00 per hour.

Qualificações

• 100% onsite.
• Two years of administrative support experience in a business environment.
• Travel scheduling, expense reporting, invoice processing, event scheduling/planning.
• Technical, administrative, people, and organizational skills.
• Supports onboarding and training processes.
• Strong MS Office and email skills.

Responsabilidades

• Independently manage daily office functions for efficiency.
• Schedule appointments and maintain calendars.
• Oversee onboarding process.
• Coordinate meetings, MS Teams conferences, and travel logistics (domestic and international).
• Monitor and assist with fiscal administration for sites and vendors.
• Process and track invoices and payments; manage procurement.
• Maintain data integrity in SAP/SharePoint systems.
• Build relationships across teams and with external vendors.

Conhecimentos

Strong communications

Organization skills

Professional demeanor

Team oriented

Multi-tasking

People skills

Formação académica

High school diploma / GED

Associate or Bachelor degree in Business or Marketing

Ferramentas

SAP reporting tools

SharePoint

Dakota

LMS

Outlook

Microsoft Office

MS Teams

Descrição da oferta de emprego

Job Details

Administrative

Job Description

Job ID#:

65313

Job Category:

Administrative

Position Type:

Contract

Duration:

Long Term

Shift:

1

Remaining Positions:

1

Stefanini Group is hiring!

Stefanini is looking for an Administrative Assistant in St. Louis, MO 63122

Job Title: Administrative Assistant

Location: 3568 Tree Court Industr. Blvd, St. Louis, MO 63122

Schedule: 8:00 AM to 5:30 PM; 30 minutes lunch; M-F

Hours per week: 34

Qualifications

• 100% onsite.


• High school diploma/GED with a minimum of two years of experience in providing administrative support in a business environment. This includes travel scheduling, expense reporting, invoice processing and event scheduling and planning.


• Technical skills, administrative skills, people skills, organization skills.


• Will support onboarding and training process.


• Excellent computer skills including Microsoft applications Word, Excel, PowerPoint, and email use.


• Possess strong communications and organization skills.


• Multi-task oriented and able to manage tight deadline demands with attention to details and follow-up activity.


• Professional and mature demeanor with strong team orientation.


• Strong customer focus, especially critical for interactions over the phone.


• Strong interpersonal skills, able to work across functions and manage outside vendors.

Preferred

• Associate Degree or Bachelor's degree in either Business or Marketing or related field.


• Working knowledge of databases such as Microsoft Access.

Responsibilities

The Administrative Assistant / Administrative Associate will support the department by managing daily office functions to ensure efficiency of operation of the group, including, but not limited to:

• Independently initiating actions, monitoring the process, and following through to completion or resolution of all phases of assignments.


• Scheduling appointments and maintaining calendars.


• Oversee onboarding process.


• Scheduling, coordinating, and facilitating meetings, MS Teams conferences; scheduling, organizing and managing logistics for events and travel arrangements (both domestic and international).


• Monitoring, reconciling, and assisting with fiscal administration for local St. Louis sites and vendors. Interacting with Regional and Global teams.


• Financial management - Processing and tracking invoices and payments for manufacturing, team and site support.


• Establishing and maintaining effective working relationships; serving as the first point of contact in communication for teams.


• Supply procurement and physical resource management; Purchasing card documentation and reconciliation.


• Use SAP reporting tools to provide requested data/information.


• Utilize various software, including Dakota, LMS, Outlook, Microsoft Office, SAP to update data, produce customized reports, presentations, documents, databases, journals, and correspondence.


• Record retention management - establishing, updating, and maintaining files and records.


• Utilize discretion and maintain confidentiality in handling sensitive documents.


• Contract management - steward submission and approval process, tracking and resolution.


• Assist with group projects and function as back-up administrative resource for other groups when needed. Experience using Outlook, SAP, and SharePoint.

Comments/Special Instructions

• Note: Travel between the offices is what is stated in \"10% travel\". One of the buildings is 2 miles away, so all candidates will be required to drive and must have reliable transportation.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face to face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than 400 clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company.

Pay Range:

$ 26.00 - $ 28.00

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