Administrative Assistant

MVSU International; Mississippi; On-site; USD 30,000 - 45,000; Full time

Job summary

MVSU International is looking for an Administrative Assistant to manage the office and support the Department Chair. This role includes overseeing student workers, handling correspondence and records, and maintaining office operations efficiently.

The ideal candidate should hold a Bachelor's degree and have 3-5 years of office experience, demonstrating strong digital skills, exceptional communication, and ability to work in a fast-paced environment.

Qualifications

• Three to five years of office experience.
• Detail-oriented and comfortable working in a fast-paced office environment.
• Ability to create memorandums and take dictation.

Responsibilities

• Meeting and greeting students and guests.
• Managing workflow and ensuring deadlines are met.
• Answering and directing phone calls.
• Maintaining office supplies and inventory.
• Recording detailed meeting minutes.
• Assisting with preparing scheduled reports.

Skills

Proficiency in MS Office

Strong digital literacy skills

Exceptional communication skills

Organizational skills

Excellent typing skills

Ability to analyze and revise operating practices

Education

Bachelor's degree

Job description

Job Summary

Mississippi Valley State University Department of Social Work is seeking an Administrative Assistant to manage and support the office, supervise work‑study students and volunteers, and handle duties for the department Chair.

In addition, the candidate should demonstrate strong digital literacy skills, as they will oversee office operations and manage digital and electronic record‑keeping systems.

Responsibilities

• Meeting and greeting students and guests.
• Managing workflow by ensuring deadlines are met and work is completed correctly.
• Answering and directing phone calls.
• Assuming responsibility for maintenance of office equipment, including computers, copy machines, and fax machines.
• Maintaining office supplies by checking inventory and ordering supplies as needed and approved by the department Chair.
• Keeping inventory of furniture, electronics, and all other equipment.
• Preparing responses and requests for information.
• Attending departmental meetings and taking detailed meeting minutes.
• Organizing and scheduling appointments.
• Writing and sending emails, correspondences, faxes, and forms.
• Assisting with preparing regularly scheduled reports.
• Maintaining filing system.
• Making travel arrangements.
• Reconciling and submitting expense reports.
• Serving as point of contact for students and alumni.

Required Qualifications

• Bachelor’s degree required.
• Three to five years of office experience.
• Proficiency in MS Office, including Word, PowerPoint, and Excel.
• Strong digital literacy skills and experience managing electronic record‑keeping systems.
• Ability to analyze and revise operating practices to improve efficiency.
• Ability to create memorandums and take dictation.
• Detail‑oriented and comfortable working in a fast‑pace office environment.
• Exceptional communication and organizational skills.
• Excellent typing skills.

Preferred Qualifications

• Experience in website development, maintenance, and content management.
• Expertise in designing, updating, and managing web‑based platforms.

Physical Demands

Applicants must be able to lift, pull, bend, stand, and walk.