Administrative Assistant

Mississippi Valley State University; Mississippi; On-site; USD 30,000 - 45,000; Full time

Job summary

Mississippi Valley State University seeks an Administrative Assistant to manage office operations and supervise students. The ideal candidate will have a Bachelor's degree and experience in an office environment.

The role involves overseeing workflow, maintaining supplies, and managing communications while demonstrating strong digital skills. Applicants should have exceptional organizational abilities and three to five years of relevant experience.

Qualifications

• Bachelor’s degree required.
• Experience/training in data analytics.
• Proficiency in MS Office.
• Ability to analyze and revise operating practices.
• Three to five years of office setting experience.

Responsibilities

• Manage and support the office operations.
• Supervise work study students and volunteers.
• Answer and direct phone calls.
• Maintain office supplies and equipment.
• Organize and schedule appointments.

Skills

Digital literacy

Communication skills

Organization

Data analytics

Education

Bachelor’s degree

Tools

Microsoft Word

PowerPoint

Excel

Job description

Job Description

Mississippi Valley State University Department of Social Work is seeking an Administrative Assistant to manage and support the office, supervise work study students, volunteers, and handle duties for the department Chair.

• Responsibilities include meeting and greeting students and guests


• Managing workflow by ensuring that deadlines are met and work is completed correctly


• Answering and directing phone calls


• Assuming responsibility for maintenance of office equipment, including computers, copy machines, and fax machines


• Maintaining office supplies by checking inventory and ordering as needed and approved by the department Chair


• Keeping inventory of furniture, electronics, and all other equipment


• Preparing responses and requests for information


• Attending departmental meetings and taking detailed meeting minutes


• Organizing and scheduling appointments; writing and sending emails, correspondences, faxes and forms


• Assisting with preparing regularly scheduled reports; maintaining filing system


• Making travel arrangements; reconciling and submitting expense reports


• Serving as point of contact for students and alumni


• Demonstrating strong digital literacy skills to oversee office operations and manage digital and electronic recordkeeping systems

Physical Demands

Applicants must be able to lift, pull, bend, stand, and walk.

Required Qualifications

• Bachelor’s degree required


• Experience/training in data analytics, developing and managing data sets critical to departmental continuous improvements and assessment


• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel


• Ability to analyze and revise operating practices to improve efficiency


• Ability to create memorandums and take dictation


• Detail-oriented and comfortable working in a fast-paced office environment


• Exceptional communication skills


• Superior organizational skills and dedication to completing projects timely


• Three (3) to five (5) years of work experience in an office setting and excellent typing skills

Preferred Qualifications

• Demonstrates experience in website development, maintenance, and content management


• Additionally, expertise in designing, updating, and managing web-based platforms