Administrative Assistant

Leavitt Group; Minden (NV); On-site; USD 38,000 - 46,000; Full time

Job summary

Leavitt United Insurance Services in Minden, NV seeks an Administrative Assistant to be the first point of contact, providing professional service in person and by phone, and supporting daily administrative operations. You will help route inquiries, manage communications, and assist Personal Lines and Commercial Lines with data entry, while contributing to a collaborative, growth-focused culture.

Join a national leader with local impact, offering training, mentorship, and a teamwork-driven

Responsibilities

• Greet and assist clients and visitors in a friendly and professional manner.
• Answer, screen, and route incoming phone calls to the appropriate staff members.
• Screen and redirect unsolicited sales calls.
• Receive, sort, and distribute incoming mail to appropriate personnel.
• Prepare and process outgoing priority mail.
• Receive and distribute incoming faxes; monitor outgoing faxes to ensure successful transmission.
• Routinely monitor department administrative email inboxes and distribute messages as needed.
• Maintain a clean, organized, and professional reception area.
• Organize and monitor office supply inventory and maintain the supply room.
• Provide data entry support to Personal Lines and Commercial Lines departments by updating customer accounts as needed.
• Perform additional clerical and administrative duties as assigned to support agency operations.

Job description

Why Join Us?

At Leavitt United Insurance Services in Minden, NV, a Leavitt Group affiliate, we believe careers should be more than just jobs—they should be opportunities to grow, thrive, and make a meaningful impact. As part of the Leavitt Group, one of the largest privately held insurance brokerages in the nation, you’ll join a team that rewards initiative, values hard work, and always puts clients first. Here, you’ll find the training, mentorship, and tools you need to succeed.

About The Role

The Administrative Assistant serves as the first point of contact for clients, visitors, and callers, providing professional and courteous service both in person and over the phone. This role is responsible for managing incoming communications, directing inquiries appropriately, and supporting daily administrative operations to ensure the smooth functioning of the agency.

Essential Duties And Responsibilities

• Greet and assist clients and visitors in a friendly and professional manner.
• Answer, screen, and route incoming phone calls to the appropriate staff members.
• Screen and redirect unsolicited sales calls.
• Receive, sort, and distribute incoming mail to appropriate personnel.
• Prepare and process outgoing priority mail.
• Receive and distribute incoming faxes; monitor outgoing faxes to ensure successful transmission.
• Routinely monitor department administrative email inboxes and distribute messages as needed.
• Maintain a clean, organized, and professional reception area.
• Organize and monitor office supply inventory and maintain the supply room.
• Provide data entry support to Personal Lines and Commercial Lines departments by updating customer accounts as needed.
• Perform additional clerical and administrative duties as assigned to support agency operations.

Why You’ll Love Working Here

Leavitt United Insurance Services offers the strength of a national brand with the heart of a local agency. We foster a culture of trust, collaboration, and professional growth.

• A people-first culture that values your growth and work–life balance
• Ongoing training and career development opportunities including paid license renewal and continuing education
• The tools and support you need to succeed
• The chance to work with reputable carriers and a diverse book of business
• Recognition and rewards

As a national company, the Leavitt Group is one of the largest privately-held insurance agency brokerage in the nation, with over 275 locations across 27 states. We broker commercial and personal lines insurance which manages the risk for individuals and businesses. The agency is appointed with the top insurance markets and enjoys exclusive representation with multiple insurance companies. We are always looking for talented individuals who want to further their career and grow with us.