Administrative Assistant

Bean Auto Group; Miami, Northern (FL, KY); Hybrid; USD 30,000 - 42,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

401(k) Retirement Plan with employer-m

Health Insurance

Dental & Vision

Wellness Program

Employee Discounts

Job summary

Bean Automotive Group is seeking an Administrative Assistant to support dealership operations in Miami, handling clerical tasks, scheduling, and customer interactions. The role requires high attention to detail and discretion with confidential information.

The position emphasizes strong communication, organizational skills, and basic bookkeeping, with potential for growth through ongoing training and benefits included by the employer.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational abilities for efficient office control.
• Basic computer knowledge and familiarity with office software.
• Strong interpersonal skills and professionalism in client interactions.

Responsibilities

• Answer telephones, take messages, and transfer calls.
• Schedule appointments and manage calendars.
• Sort and handle mail; file and maintain documents.
• Draft routine memos, invoices, and reports; assist with basic bookkeeping.
• Prepare and process billing and office documents; assist with meetings and data entry.

Skills

Verbal & writing comms

Organizational skills

Basic computer skills

Interpersonal skills

Education

High-school diploma

Job description

# Administrative AssistantHot JobWest Kendall Toyota - Miami, FL 33186## Description**Who We Are:**Bean Automotive Group is a nationally recognized automotive group which champions Miami's rich automobile heritage. Our associates, located throughout our 4 locations: Kendall Toyota, Lexus of Kendall, West Kendall Toyota and Lexus of West Kendall, make it our mission to deliver on every customer's expectation, one customer at a time!**What We Offer:**Our associates enjoy competitive compensation and benefit offerings, among the best in the industry, and some of which include:* 3 weeks of Paid Time-Off per year.* Paid Holidays.* 401(k) Retirement Plan with 50% Employer Match.* Paid Health, Gap, Life and AD&D Insurance.* Eligible for Dental, Vision, Short-Term, Long-Term, Voluntary Life Insurance.* Paid Volunteer Time-Off Program.* Award-Winning Wellness Program and Healthcare Premium Incentives.* Employee Discounts.* ASE certification reimbursement and paid continuing education program to further your career.* Continued education, manufacturer hands-on and web-based training.## QualificationsWe presently have an employment opportunity for an Administrative Assistant in our of our operations. In this new role, the primary responsibilities of the Administrative Assistant is to assist the dealer in routine clerical and administrative duties.**What are the day-to-day responsibilities?*** Answers telephones and takes messages or transfer calls.* Schedules appointments and updates event calendars.* Sorts and handles incoming mail and outgoing mail.* Copies, files, and maintains paper or electronic documents and records.* Edits company correspondence and ensures document accuracy.* Drafts routine memos, billing, or other reports.* Arranges staff meetings.* Maintains databases and filing systems, whether electronic or paper.* Prepares and processes billing and other office documents.* Performs basic bookkeeping.* Receives and processes all funds, cash, check, and credit card payments, from customers and records all receipts from transactions.* Works on personal and confidential matters of the Dealer as needed.# **Position Requirements:*** High-school diploma.* Basic computer knowledge.* Excellent verbal and written communication skills.* Organizational skills for efficient office control.* High Integrity. This position has access to sensitive or private information that must be kept confidential.* Strong Interpersonal skills. Ability to communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.* Must have a valid driver’s license.Employment is contingent upon successful completion of a thorough drug and background screening to include MVR. Bean Automotive Group is an equal opportunity and drug free employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.Your employment with Kendall Imports, LLC, or West Kendall Imports LLC, or GFB Enterprises LLC (collectively referred to as the “Bean Automotive Group”) is a voluntary one and is subject to termination by you or the Bean Automotive Group at will, with or without cause, and with or without notice, at any time. Nothing in these policies shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of the Bean Automotive Group’s employees. This policy of employment-at-will may not be modified by any employee and shall not be modified in any publication or document. The only exception to this policy is a written employment agreement approved at the discretion of a duly authorized officer of the Bean Automotive Group. This document is not intended to be a contract of employment or a legal document, and is subject to change at Management’s discretion.