Sr. Clinic Assistant

University of Miami; Miami (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

The University of Miami is seeking a Senior Clinic Assistant to work directly with patients and healthcare facilities to obtain patient information for medical records before first clinic visits.

The role supports patient care activities, including nursing tasks and laboratory collections, while ensuring confidentiality and compliance with hospital policies throughout the records process.

Qualifications

• High School Diploma or equivalent/relevant experience, certification or license.
• Minimum 3 years of relevant experience required.

Responsibilities

• Explains HIPPA to patients and obtains signatures.
• Submits signed consents to healthcare centers to initiate retrieval of medical records, x-rays, and other pertinent reports.
• Tracks pending records to ensure delivery prior to clinic visits.
• Communicates to the appropriate nurse coordinator if difficult or unable to obtain pertinent records.
• Travels within the facility and campus to retrieve records, films, or CDs.
• May collect and prepare specimens.
• Maintains accurate clinical records per hospital policy while preserving confidentiality of patient information.
• Assembles, completes, and processes patients’ charts.
• Assists with ordering, receiving, distributing, sorting, and storing supplies.
• Reports suspicious or unusual incidents to appropriate supervisory personnel.
• Assists with clerical duties, to include receiving phone calls, sending faxes and emails, and scanning and copying documents.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Education

High School Diploma or equivalent

Job description

Current Employees

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The Senior Clinic Assistant works directly with patients and various healthcare facilities to obtain patient information for medical records in preparation for first clinic visits. The incumbent also assists with patient care, such as nursing activities and laboratory collections.

CORE JOB FUNCTIONS

• Explains HIPPA to patients and obtains signatures.
• Submits signed consents to healthcare centers to initiate retrieval of medical records, x-rays, and other pertinent reports.
• Tracks pending records to ensure delivery prior to clinic visits.
• Communicates to the appropriate nurse coordinator if difficult or unable to obtain pertinent records.
• Travels within the facility and campus to retrieve records, films, or CDs.
• May collect and prepare specimens.
• Maintains accurate clinical records per hospital policy while preserving confidentiality of patient information.
• Assembles, completes, and processes patients’ charts.
• Assists with ordering, receiving, distributing, sorting, and storing supplies.
• Reports suspicious or unusual incidents to appropriate supervisory personnel.
• Assists with clerical duties, to include receiving phone calls, sending faxes and emails, and scanning and copying documents.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• High School Diploma or equivalent/relevant experience, certification or license
• Minimum 3 years of relevant experience required

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida’s only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We’re the challenge you’ve been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status

Full time

Employee Type

Staff