Administrative Assistant

Uloop Inc.; Miami (FL); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Bonuses and merit increases

Company-matched 401(k)

Group life and AD&D insurance

Job summary

Uloop Inc. is seeking an Administrative Assistant for their Clinical Research team in Miami, Florida. This role involves greeting visitors, maintaining subject databases, and managing office supplies.

The ideal candidate is a high school graduate with excellent communication skills in English and Spanish, and proficiency in Microsoft Office. Benefits include a solid package with bonuses and a company-matched 401(k).

Qualifications

• High school graduate or equivalent required.
• Excellent written and verbal communication skills in English and Spanish.
• Computer literate with Microsoft Office proficiency and accurate typing skills.

Responsibilities

• Acknowledge any patients/subjects/monitors/site visitors that have arrived and review sign‑in sheet.
• Print and review daily subject schedule.
• Distribute and review intake forms to subjects.
• Distribute voicemails and faxes.
• Check paper in fax machines and copy machines in the morning and afternoon.
• Pick up and distribute mail daily.
• Order supplies on Mondays and Wednesdays.
• Assist Clinical Conductor with payments and subject visits.
• Assist with RSVP fingerprint system.

Skills

Excellent written and verbal communication skills in English and Spanish

Computer literacy with Microsoft Office proficiency

Accurate typing skills

Education

High school graduate or equivalent

Job description

Administrative Assistant – Clinical Research

The Administrative Assistant is responsible for greeting visitors, answering and directing telephone calls, maintaining the subject database in compliance with HIPAA and GCP guidelines, ordering office supplies, maintaining the postage meter, and distributing mail.

Responsibilities

• Acknowledge any patients/subjects/monitors/site visitors that have arrived and review sign‑in sheet
• Print and review daily subject schedule
• Distribute and review intake forms to subjects
• Distribute voicemails and faxes
• Check paper in fax machines and copy machines in the morning and afternoon
• Pick up and distribute mail daily
• Order supplies on Mondays and Wednesdays (depending on workflow)
• Assist Clinical Conductor with payments and subject visits
• Assist with RSVP fingerprint system

Qualifications

• High school graduate or equivalent required
• Excellent written and verbal communication skills in English and Spanish
• Computer literate with Microsoft Office proficiency and accurate typing skills

Benefits

Bonuses and merit increases tied to individual, team, and company performance; solid benefits package including company‑matched 401(k); company‑sponsored group life and AD&D; short and long‑term disability insurance.

Equal Employment Opportunity

QPS is an Equal Employment Opportunity/Affirmative Action Employer. In accordance with federal, state, and local laws, we recruit, hire, promote and evaluate all personnel without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, citizenship status, physical disability, protected veteran status, or any other characteristic protected by law. Job applicants and present employees are evaluated solely on ability, experience, and the requirements of the job. In addition, QPS, LLC is a federal contractor and desires priority referrals of protected veterans.