Regulatory Affairs Assistant

Qps-Holdings,-LL; Florida; On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

401(k) matching

Life/AD&D insurance

Disability insurance

Job summary

QPS is seeking a Regulatory Affairs Assistant in Miami, FL to support regulatory documentation for clinical studies. You will help prepare, submit, and maintain records in compliance with GCP, IRB, and sponsor requirements.

Responsibilities include tracking documents, maintaining binders, and assisting with submissions, amendments, and inspections as part of a collaborative team.

Qualifications

• Bachelor’s or higher in life sciences or related field preferred.
• Experience with regulatory documents and filings is a plus.
• Understanding of HIPAA and privacy requirements is desirable.

Responsibilities

• Assist with preparation, collection, review, and submission of regulatory documents to IRBs and sponsors.
• Support study start-up, amendments, renewals, continuing reviews, and closures.
• Maintain regulatory binders and electronic files throughout a study lifecycle.
• Prepare FDA Form 1572, investigator agreements, delegation logs, and related documents.
• Track document expirations and update licenses, training, and certifications.
• Distribute protocol amendments, informed consent forms, and safety reports.
• Ensure study documents are properly filed and accessible to the team.
• Maintain regulatory tracking logs, approvals, correspondence, and history.
• Communicate missing documents and upcoming regulatory deadlines.
• Update credentials for investigators and site staff; support inspections.

Skills

Regulatory affairs

Documentation

GCP/IRB knowledge

Attention to detail

Team collaboration

Education

High school diploma or equivalent

Associate or Bachelor’s in life sciences

Tools

Electronic regulatory systems

Clinical trial management systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regulatory Affairs Assistant

Full Time Regular Admin Support Miami, FL, US

Do you want to be part of an organization that is making a difference in the lives of millions of people worldwide? If so, we want to hear from you! The Regulatory Affairs Assistant supports the preparation, organization, submission, and maintenance of regulatory documentation for clinical research studies. This position helps ensure that study records are complete, accurate, current, and maintained in compliance with applicable federal regulations, Good Clinical Practice (GCP), Institutional Review Board (IRB) requirements, sponsor requirements, company policies, and study-specific procedures. The Regulatory Affairs Assistant works closely with Regulatory Affairs, Clinical Operations, Principal Investigators, study coordinators, sponsors, and other internal departments to support timely study start-up, ongoing regulatory maintenance, and study closeout activities.

Since its inception, QPS has been assisting pharmaceutical, biotechnology and medical device companies with their drug development efforts by providing a full range of services, including Early Phase Clinical and Phase II – IV Clinical Research services. The QPS location in Miami, Florida is a multi-specialty research center employing clinical research professionals, including board-certified physicians, in a 32,000 square foot space. To meet the needs of our clients, we strive to employ talented, caring and committed individuals who will work collaboratively towards achieving our mission of improving human health and the quality of life.

Team members enjoy challenging and rewarding work, and are encouraged achieve their best. Underpinning the operation is a culture that values diversity, innovation, accountability, team work and a friendly atmosphere where performance is recognized and rewarded. We provide unique company benefits, training, and advancement opportunities. Most importantly, we value each of our team members as employees and as individuals.

Please visit our website ( www.qps.com ) for more information and to see all current openings.

The Job

• Assist with the preparation, collection, review, and submission of regulatory documents to IRBs, sponsors, CROs, and other applicable parties.
• Support regulatory activities for study start-up, including initial submissions, amendments, renewals, continuing reviews, and study closures.
• Maintain accurate and complete regulatory binders and electronic regulatory files throughout the lifecycle of each clinical study.
• Assist with the preparation and maintenance of FDA Form 1572, investigator agreements, delegation logs, protocol signature pages, and related study documents.
• Track document expiration dates and follow up with appropriate staff to obtain updated licenses, certifications, training records, and other time-sensitive documents.
• Assist with the submission and distribution of protocol amendments, revised informed consent forms, safety reports, investigator brochures, and other regulatory communications.
• Verify that approved versions of protocols, informed consent forms, recruitment materials, and other study documents are properly filed and available to the study team.
• Maintain regulatory tracking logs, submission records, approval letters, correspondence, and document version histories.
• Communicate with study personnel regarding missing documents, regulatory deadlines, required signatures, and pending submissions.
• Initialize and maintain a continuing update of all required Institution, Investigator, and Site Staff credentials (e.g. updating CVs and gathering new licenses and GCP certificates).
• Support preparation for sponsor monitoring visits, internal audits, IRB reviews, and regulatory inspections.
• Assist with responding to regulatory document requests and resolving filing or documentation discrepancies.
• Upload and maintain study documents in applicable electronic systems, shared drives, databases, and clinical trial management systems.
• Protect confidential information and maintain compliance with HIPAA and company privacy and security requirements.

Requirements

• Combination of relevant education & experience provides sufficient knowledge & skills to ensure incumbent’s success in this role, such as:
• High school diploma or equivalent required. Associate or bachelor’s degree in life sciences, healthcare administration, regulatory affairs, business administration, or a related field preferred.

Why You Should Apply

• Great learning opportunities, especially for those new to the field. Our seasoned professionals are here to support and work with you to explore your learning potential and career goals.
• Bonuses and merit increases are a part of the QPS total rewards approach and are linked to individual, team and company performance.
• Solid Benefits package, including Company-matched 401(k), and Company-sponsored Group Life/AD&D and Short and Long-term Disability Insurance

QPS is an Equal Employment Opportunity/Affirmative Action Employer. In accordance with federal, state, and local laws, we recruit, hire, promote and evaluate all personnel without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, citizenship status, physical disability, protected veteran status, or any other characteristic protected by law. Job applicants and present employees are evaluated solely on ability, experience, and the requirements of the job. In addition, QPS, LLC is a federal contractor and desires priority referrals of protected veterans.